Technology Committee Meeting Minutes

11:00am – 12:30pm, February 2, 2006

Location:  HC 124

Members Present:  Windee Cottle, Frank Crosby, Steve Dodson, Chris Edmondson, Harriet Eskildsen, Andy Haber, John Hinds, Andrea Hunter, Patrick Kelly, Rick Sapanaro, Ingrid Schreck Chris Edmondson, Rainer Wachlovosky

Guest Members: Al Harrison, CoM VP Operations, Harold George, Sr. Consultant, Strata Information Group

Members Absent:  Julie Driscoll, Patrick Kelly, Victoria Coad

Agenda Discussion Items

Harold George reports on the ERP. Key points are listed here:

• After vendor demos last semester, a majority of faculty, staff and administrators support Sungaard SCT.
• Some committee members were concerned that no summary analysis was offered showing how Sungaard is better.
• Concern was also expressed about whether a long-term plan is in place—what happens after five years from the signing of the contract?
• Add-ons such as “Famous,” a facilities planning and operations program, could be added on later but add-ons are not currently included in the negotiations.
• The desired timeline for the ERP: February 14 Board Meeting—begin negotiations with Sungaard (COM is already in negotiations) and March 24 Board meeting—vote to approve contract with Sungaard
• Soonest possible time Sungaard will go live: Spring 2007
• Al Harrison gave closing remarks on the ERP discussion: The decision process is the easy part.  The implementation part is the hard part.  The Tech Committee will be an important part of the implementation process.

John Hinds reports on IT Standards for Measure C Modernization:

• Conversations need to be ongoing between Swinerton, students and faculty so that modernization needs can be addressed.  Issues such as wiring in a classroom need discussion and faculty and students should be involved.

Rainer reports on Online Employee Directory:

• The new online Employee Directory for College of Marin is a self-service for all employees to use.
• Information such as office hours, email address and philosophy will be available on every employee profile, once employees update their profile.
• When this goes live, employees should update their profile on a regular basis. (IT will not be a part of updating profiles.)
• Chairs have been notified of this new service and will be notified again when Rainer presents this new directory at the next Chair meeting.
• The committee votes unanimously to have this directory go live right away.
• The committee votes that this directory should be announced over a global email.
• Questions and issues raised: 
• Which services are not represented in the directory? Student Services? Distance Learning?
• How does this get proofread for accurate information?
• Rick and Rainer agree to make some changes before going live.
• The committee expressed appreciation for Rainer’s and Rick’s work on this project.

ACTION ITEMS

Rainer will present the Employee Directory at the next Chair meeting.

Rainer will send a global email announcing new Employee Directory.

Meeting Recommendations

• identify a Web Support Coordinator for faculty professional development.
• investigate Instructional Technology support structures at other schools.
• develop a Tech Web Page to provide faculty with technology instructions that are unique to to CoM.
• implement more flex activities to provide faculty with technology training.
• learn about faculty and student technology use and what they need.