COLLEGE OF MARIN

Academic Senate Meeting Minutes

Thursday, February 15, 2007

12:45 -2:00 pm

Student Service Building,

Conference Rooms A & B

Senators Present: Yolanda Bellisimo, Barbara Bonander, Hank Fearnley, Theo Fung, Ron Gaiz, Deborah Graham, Erika Harkins, Patrick Kelly, Arthur Lutz, Radica Portello, David Rollison, Sheri Rollison, Ingrid Schreck, John Sutherland, Blaze Woodlief

Approval of Agenda & Minutes

Motion made to approve the agenda

• Motion adopted

Motion to approve the minutes

• Motion adopted

Officers' Reports

The President reported the following:

• A written report was submitted.
• Admissions Officers at DVC were convicted of Òselling gradesÓ so faculty should be aware that they should spot check grades on occasion

The Vice President reported the following:

• The IE funding has no account numbers so purchasing Instructional Equipment has been delayed; there are no purchase order numbers generated for the accounts yet. The allocations have been made and approved by the I.E. Committee several months ago.
• President Bellisimo state that she will follow up with Al HarrisonÕs office to settle this fiscal services issue.

The Treasurer reported the following:

• A written report was submitted.

Standing Reports

Curriculum Committee

• A written report was submitted.

Academic Standards Committee

• A written report was submitted.

Community Education

• 52 classes were filled; only one class was cancelled. Each class averaged 25 seats, and some are 49-50 seats.
• A written report was submitted.

Technology Committee

* Revised the computer roll-over plan policy and will send it forward through governance

* A written report was submitted.

Educational Planning Committee

* The first Ed Planning Committee was held but some members could not attend the first meeting; others were not notified about the meeting. President Bellisimo stated that this committee falls under IPC which will follow up on getting the EPC started.

Action Items

Senator Rollison motions to streamline process for changes in delivery methods in DE courses if changes are needed.

* motion adopted

* President Bellisimo will inform Derek Wilson, Dean Snyder and Cari Pogan to clarify this AS motion.

Senator Fearnley moved that the document regarding administrative retreat rights be approved by the AS and sent through the governance system.

* motion adopted

Discussion Items

Committee Appointments Procedure

• President Bellisimo prepared & submitted a report presenting her ideas on a process to implement for committee appointments. She asked senators to read her ideas, and to submit additions, deletions and other ideas to her so she can include them and present a final draft to the senate.

Testing Center Update

* The task force met and agreed on some changes to the procedures for DE students and testing.

* Senator Rollison recommended that the new policy be mailed to videocassette course and TV course students.

* Senator Fearnley recommends that the instructors affected by the policy also be given a revised copy of the policy for review.

Program Review & Disciplines Merger

Senator Woodlief proposed the following motion: The AS opposes the process that omitted true collegial consultation and asks that the Administration rescind the restructuring pending the outcome of program review. There should be a fast-tracked Program Review process for all restructured disciplines, beginning in March and finishing in the fall. The results of the Program Review will determine the future structure of these two disciplines. In addition, the Academic Senate leadership shall, as quickly as possible, develop a binding agreement with the Administration which requires Program Review prior to merging or restructuring departments.

* The Academic Senate came to consensus and agreed on this issue.

* Senator Sutherland asked that the AS request a response in writing from Administration.

Modernization Discussion

• V-Anne Chernock, the Director of Modernization, gave the VP the latest bond spending plan update. It is estimated that we have 264 million 500 thousand; we have 249 million 500 thousand; we have already accrued 3 million 500 thousand interest and the projected additional interest to pay for everything planned is 11 million 500 thousand. 18 million in reserves has also been set aside for modernization.
• Architects, user groups and planning/programming phase is underway for the following buildings: Math/Science Nursing Central Plant, Arts ComplexÑPerforming Arts & Fine Arts, PE Modernization, IVC Transportation Complex and IVC Main Complex.
• The other buildings in the current budget of 264 million are the reduced size Gateway complex, and all of the infrastructure that goes into all of the buildings.
• The Gateway went from 50 million to 17 million.
• The Director of Modernization stated that the Gateway Complex that was envisioned last summer was to replace Harlan Center, Olney Hall, Administration, and Business Management Buildings with the assumption that the Student Services building was to be demolished and the LRC would be rebuilt with reduced square footage. Now the SS Building is not being demolished and the LRC is not being reduced so the square footage that was to go to the Gateway Building will now stay in the original buildings. The Gateway Project is on hold ad will be revisited in the summer after the current 6 projects that are already underway are further along. The PE Complex is going to the State Architects in May and should be in construction by the end of this year. Fine Arts and Science Building and the two buildings at IVC should be in construction next year in April or May.
• Demolition of IVC buildings was deferred due to budget constrints.

Safety and Student Conduct in Classrooms Policy

• The AS will ask the Academic Standards Committee to review the current Student Conduct policy and to bring an updated policy to AS for approval
• AS will direct the AS committee to re-visit the student conduct policy and update it if necessary and include the cell phone policy.

Program review faculty Meeting Improvements

• Although Program Review was and is being completed in a variety of departments, it was never institutionalized.
• A full faculty meeting can help faculty understand that program review is linked to budget
• Senator Fearnley made a motion to hold a faculty-wide program review meeting on a Friday, March 16th, or 23rd, or 30th from 10-noon.
• Motion will be voted on next week.

MOU for Program review

* We need an MOU to encourage faculty participation and alleviate fears surrounding program review; the memorandum would clarify what program review could be used for.

* President Bellisiom asked for volunteers to join her in drafting an MOU. Senators Portello Gaiz and Bonander will provide input on a draft that will be presented to the Senate.

Bylaws Revisions Ad Hoc Committee

* President Bellisimo asks for volunteers to revise the Bylaws. Senators were asked to e-mail the President if they are interested in working on the revision.

Ian Walton's Suggested Meeting Improvements

* Discussion tabled until next meeting

Patty Okeefewill visit next week to student learing outcomes with the Senate.

The timeline for the election will be an action item for next week.

Requests to Address the Senate on Non-Agenda Items

• No requests

Meeting adjourned at 2:00 pm

Minutes submitted by Schreck