DRAFT: Academic Senate Meeting Minutes

Thursday, January 25, 2007

12:45 -2:00 pm

Student Service Building

Conference Rooms A & B


Senators Present: Yolanda Bellisimo, Barbara Bonander, Hank Fearnley, Theo Fung, Ron Gaiz, Deborah Graham, Erika Harkins, Patrick Kelly, Arthur Lutz, Radicia Portello, David Rollison, Sheri Rollison, Ingrid Schreck, Blaze Woodlief, John Sutherland


Approval and Adoption of Agenda


Senator Lutz moved to move item A on the agenda to an action item

·          Motion adopted


Motion to approve the agenda

·          Motion adopted


Motion to approve the minutes

·          Motion adopted with changes


Officers’ Reports


The President reported the following:

·          Radica Portello was awarded the Hayward award; the State AS gives out 4 awards a year and the last time someone from won CoM the award was in 1995.

·          An office worker is needed to organize the Senate office to inventory records in order to be in compliance with the Brown Act. Years of files must be organized; it would cost approximately $25 per hour for about 50 hours of work to organize the files in the office.

·          Senate consented to pay an office worker for approximately 4 hours (with the expense not to exceed $100) to start the organization process.

·          Senator Gaiz & President Bellisimo met with Paul Christenson and representatives from the UPM to discuss the evaluation language.

·          A list of from Ian Walton, President of the State AS, was submitted to the Senate. The list includes suggestions to expedite matters that come before the Senate. This topic will be placed on a future agenda for discussion.

·          Documents on the California Great Teacher’s Seminar was submitted to Senate; in the past the AS has paid for members to attend. If anyone is interested in attending they should contact the AS officers.

·          Issue of setting up opportunity for full faculty to meet to discuss program review will be discussed next week.

·          Next week Senate will discuss committee openings.

·          A letter was sent out to local high schools with a list of recommended classes to take at CoM. This issue should be vetted through the Senate. High School enrollment issues will be discussed at a future meeting.

·          Pres attended the Management Council meeting on January 17, 2007, submitted notes of the meeting to the Senate and requested that senators contact her with future agenda items they would like to see on the agenda.


Sutherland requests that program review and proposed mergers of disciplines be placed on a future agenda.


Fearnley requests that a discussion of the cost for open college students taking credit classes be placed on the agenda; costs seem exorbitant.


The Vice President reported the following:

·          Instructional Equipment money has been allocated.  The original amount allocated was $140,000 and $100,000 was available if the college could come up with matching funds which is why the allocation process took longer than expected; some money came out of Measure C money after consulting with Deans and faculty who ordered the equipment which could be reallocated to Furniture, Fixtures and Equipment or Technology. This reallocation process resulted in $530,000 of equipment that was approved—more than originally expected. The Instructional Equipment Committee, IPC, and the Budget Committee approved these allocations. Purchase orders should be made.


The Treasurer reported the following:

·          He treasurer initiated the creation of a new account for the AS so now the AS can pay people for presentations and other services.

·          The treasurer got the paperwork from David and sent an e-mail to VP Martinez informing her that a Budget transfer was made from one account to another and asking when a check would be cut from her.

·          A written report was submitted


Standing Reports:


Academic Standards Committee

·          The committee requested that the Senate make a decision on advanced placement equivalency changes & process.

·          Pres Bellisimo stated that these documents should be submitted to Senate as they come in so the Senate can approve them in a timely manner.

·          The Academic Standards Committee will send out a memo on this issue.


Community Education

·          No Report


Technology Committee

·          No Report


Senator Sutherland requests that there be WebCT training offered; President Bellisimo will contact Kathleen Kirkpatrick regarding training opportunities.

Action Items

·          Senator Kelly moved that that President of the Academic Senate send a letter to the District requesting payment for David Rollison and John Sutherland for their serve to the Academic Senate through July and August. This payment should be equal to the amount they were earning during their normal terms as Academic Senate officers and should be made in the customary manner in which officers are paid. Also, the letter will direct the district to look into the timeline and payment for the current officers of the Academic Senate.

·       Motion adopted

Senate Bank Account Discussion

The following motions will be voted on next week as action items:

Senator Harkins made the motion that the President, Vice President & Treasurer of the Academic Senate have the signatures on bank accounts and bank cards.

Senator Lutz requests an amendment to the motion that any transitions shall require the signature of the treasurer.

Senator Lutz recommends that these decisions be entered into the bylaws

Academic Standards – interim committee Discussion

The Senate discussed the idea that the Academic Standards committee, as a subcommittee of the AS is subject to the Brown Act, but if the President of the College creates a committee; it will not be subject to the Brown Act.

President Bellisimo stated that according to Ian Walton, President of the State Academic Senate, student petitions must be read by a college  petitions group appointed by the President of the College  rather than from a committee that falls under the AS, which would be part of the Brown Act.

President Bellisimo submitted a report to the Senate outlining a survey of community colleges and their academic standards committee structure and configuration.

The Senate questioned the legality of the Brown Act applying to closed meetings. The college administration suggested that if the Academic Standards Committee did not form a new committee, the district may not be able to protect committee members from liability.

Concerns were that the AS may be giving up Senate prerogatives in selecting committee members if this change were made.

President Bellisimo stated that the committee structure would remain the same, and any future changes in committee structure must be vetted through the current governance structure.

Senator D. Rollison requested that the memo from the Academic Standards Committee be entered as part of the record which cites the CA Ed code, sections 35146, 48919 relating to closed meetings.

·       The letter will be placed in the correspondence file.

Senator Kelly made the motion that directs the President of the AS to send a letter to the College President informing her that the Senate will support the formation of a committee to review student petitions but that the original members of the Academic Standards committee be appointed to the committee as an interim measure for this semester.

·          Motion adopted

Meeting adjourned at 1:58 pm

Minutes submitted by Schreck