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Academic Senate Meeting Minutes

Thursday, September 21, 2006

12:45 -2:00 pm

Student Service Building,

Conference Rooms A & B


Senators Present: Yolanda Bellisimo, Barbara Bonander, Hank Fearnley, Theo Fung, Ron Gaiz, Deborah Graham, Erika Harkins, Patrick Kelly, Arthur Lutz, Radicia Portello, Ingrid Schreck, Blaze Woodlief


Senators Absent: John Sutherland, David Rollison, Sheri Rollison,


Guests: Bernie Blackman, Peggy Dodge, Letta Hlavachek, Jim Geraghty



1.     Call to Order

2.     Approval and Adoption of Agenda

3.     Approval of Minutes

4.     Officers' Reports

5.     Standing Reports

6.     Old Business

a.   Committee Appointments Procedure

b    Program Review

c.   President's Evaluation

d.   Agenda Format

e.   Retreat Rights Policy Task Force Update

f.    Goals survey


7. New Business

a.   Academic Standards

8.    Requests to Address the Senate on Non-Agenda Items



1.     Call to Order


2.     Approval and Adoption of Agenda

  • Agenda approved


3.     Approval of Minutes:

  • Minutes approved


4.     Officers' Reports


The President reported the following:

  •  Policy on late ads was further clarified
  •  At the Board Meeting the president requested the Retreat Rights Policy be held until the Senate task force revisions have been completed and submitted.
  •  College Council discussed program review and procedures for vetting program review documents.
  •  IPC is investigating how to build in a process for remediating at risk programs


The Vice President reported the following:

  • Met with Swinerton regarding the modernization project and regarding the standards subcommittee
  • The faculty on the screening committees for the Math, Science, Nursing, Central Plant and Architect report that they are happy with the process.
  • The eMail list for all faculty is being developed as a supplement to Voice of the Faculty newsletter; replies from email list will go to AS President & Vice-President


The Treasurer reported the following:

  • $2464.55 total in checking account
  • Dues were paid to state Academic Senate
  • AS treasurer may now submit requisitions via budget tool
  • Treasurer submitted a written report of the budget account as per request of AS President


5.     Standing Reports:


Curriculum Committee

The committee has14 unrepresented areas

Curriculum Committee needs faculty reps

Academic Standards Committee

No report


Community Education

No report


Technology Committee

  • A procedure is being developed to upload materials to the Internet for public use.
  • Web Site review process for the college main page is underway. Contact Hector
  • The Tech Committee work plan is being implemented.
  • The Consortium for Open Learning may be looking for a site Bay Area to host an @ONE Institute. Faculty and Staff can receive scholarships to attend the event and the campus will get recognition throughout the CC system.
  • Four seats are available on Technology Committee
  • The committee has requested upgrades for labs and faculty computers and is in the process of developing a roll-over plan but to date has not been able to secure funding for the equipment.
  • According to a CoM representatives, 7% of the construction value for each building project includes furniture, fixtures & equipment; computers could qualify as equipment and bond money may be used to purchase and upgrade computers on campus.
    • AS Pres will follow up with information on how to secure funding for computer upgrades and roll-over.


Facilities Planning & Modernization Committee

Report postponed until next week's agenda


6.  Old Business

Committee Appointments

o      According to a former attorney for City of San Francisco, advice and consent of Senate means to vote. Additionally, the governance manual states Òit is the responsibility of the Senate to vote on committee memberships. It does not state that these are selections made by the president. As a result, the appointments made by President to committees are invalid. All appointments made in the past are not valid, unless they are voted in. Therefore, the Senate must vote to approve all prior appointments, all current appointments and future prior appointments.

o      In the future, a call for nominations will go out to faculty and the senate will vote on the membership of committees.

o      Senator Gaiz made a motion as follows: "To put us in compliance with bylaws all current representatives and future applicants come before the Academic Senate for consent using a process that is as efficient as possible."

o      Main Motion was adopted

o      Ballots were distributed

o      Senator Fung requested that she be removed from consideration from the GRC

o      President Bellisimo accepted Senator Fung's resignation

o      Votes were collected, placed in a sealed envelope, and the seal was signed by two officers of the Senate


Program Review

o      Discussion on the definitions and process of program review

o      Program review process model is program driven; each objective, goal, an evaluation will be analyzed by the members in the program.

o      Planning and data will drive funding of programs


The following items will be included on the next agenda:


c.   President's Evaluation

d.   Agenda Format

e.   Retreat Rights Policy Task Force Update

f.    Goals survey

  • AS President asked that a new format be used for the agenda next week.
  • Senator Lutz distributed a new agenda format

Meeting adjourned at 2 pm

Minutes submitted by Schreck

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