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Table of Contents

Employment Issues Section:

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Human Resources Contacts

Human Resources Contact Information  
Kentfield Campus  
PV 8
Faculty Point of Contact Devon Kinka
PV 8


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The Marin Community College District is committed by policy not to discriminate on the basis of, or the perception of, race, ethnic group identification, ancestry, color, religion, age, gender, national origin, sexual orientation, disability (mental or physical), marital status, medical condition (cancer, genetic characteristics, or pregnancy), and status as a  veteran in any of its educational and employment  programs and activities, its policies, practices and procedures.

Students who believe that this policy has been violated have the right to file an internal complaint or a complaint with the Office of Civil Rights.

The Marin Community College District makes every attempt to stay in compliance with the requirements of  Title IX of the 1972 Education Amendments, the Equal Employment Opportunity Act of 1972 (Title VII of the Civil Rights Act of 1964 as amended), the Civil Rights Act of 1991, and Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act, the California Fair Employment and Housing Act of 1980, the California Fair Employment and Housing Commission Rules and Regulations, and  the Vietnam Veteran’s Readjustment Act of 1974.

College of Marin, under the Equity in Athletics Disclosure Act of 1994, provides information concerning the operation of its intercollegiate athletics program. A completed report is available in the Admissions and Records Office, the Library, and the Athletic Department for public review.

The College of Marin Board Policy 5.004 and 3410 (Nondiscrimination) prohibits verbal, physical, visual, and sexual harassment of any applicant, employee, or student by any District employee on the basis of any category or combination of discriminatory categories prohibited by state or federal law. Nonemployees while on the District property are also expected to follow these guidelines.

It is further the policy of this District to ensure equal opportunity in all of its programs and in all aspects of employment. The lack of English skills will not be a barrier to admission to and participation in vocational education programs.


Kristina Combs, Equal Opportunity Employment./A.D.A. Compliance Officer

Executive Dean, Human Resources (or Designee)

Portable Village (PV) 8, Kentfield Campus


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Before You Teach

You will want to make sure that you have submitted all documentation regarding prior employment, etc. so that Human Resources can place you accurately on the salary schedule. You will also need to be fingerprinted if you are a new instructor.  All instructors will be notified periodically regarding TB Clearance requirements (every 4 years).  TB Clearance Tests can be taken care of through the College of Marin Health Center.

Employment Contracts

Part Time contracts will be mailed to you from Human Resources. (Portable Village (PV) 8). Please read carefully, then sign your contract and return it promptly to Human Resources, so there will be no delay in issuing your paycheck. If you have any questions about your assignment on the contract, please contact your Department Chair or the Office of Student Learning. If you have questions regarding your salary, please contact Payroll at 415-883-2211, COM x8164 or x8163 or Human Resources at 415-485-9520 or COM x7520.

Office Hours (Full-Time and Part-Time Credit Faculty)

Faculty teaching credit classes have an obligation to be available for consultation with students outside of class time.  Office hours should be posted outside of your office (if you have one) and/or provided in your written syllabus to students.  The office hour formula is as follows (Article 3.10 of the MCCD/UPM-AFT Contract):

Assigned Teaching Units: No. of Expected office hours per week of instruction
0.1 to 3.0
One (1)
3.1 to 6.0
One and one-half (1 + 1/2)
6.1 to 9.0
Two (2)
9.1 to 12.0
Three (3)
12.1 to 15.0
Four (4)

Faculty Evaluation

All faculty are evaluated on a regularly scheduled basis. All new temporary instructors are evaluated their first semester at the College. You will be notified by the Office of Student Learning in the semester you are to be evaluated. Please refer to Article 7 in the MCCD/UPM-AFT Contract.

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Flex Obligation

The Flexible Calendar program allows College of Marin to take 6 days out of the required 175 annual teaching days and devote them to professional development for credit faculty. Faculty may elect to attend workshops or perform individual activities on the Independent Flex days or during the semester. The Friday before classes begin each semester is a Mandatory Flex day that includes College Convocation in the morning and Academic Department Meetings in the afternoon.

Flex activities are open to all faculty and staff. Some activities require registration. Check the Faculty and Staff Calendar link on the College Home Page for information about scheduled activities and updates. Please refer to the Flex Activities and Guidelines link on the webpage above each semester for complete details.

Temporary unit members shall perform flex-time assignments on a pro-rata basis (.8 hours for each assigned teaching unit). Copies of a detailed explanation of your flex obligation can be found on the website link above.  For further information you may contact Kathleen Kirkpatrick at kathleen.kirkpatrick or 485-9344.

Semester Flex Formula
Based on 3 days of Flex per semester:  3 Days Flex/semester

Based on 2 days of Flex per semester:  2 days Flex/semester

Based on 1 day of Flex per semester:  1 day Flex/semester = Spring 2014

Note: Days converted to staff development use must be accounted for to the state. Faculty must identify how they met their Flex obligation each semester by submitting a "Flex Activities Verification Form" to Human Resources by the last day of each semester. Check the website or at the Human Resources Department for the specific due dates.  A copy of the verification form is available on the webpage link above.

Note: A Flex Verification Form that details how you completed your Flex obligation is due in Human Resources each semester. If you do not perform your flex obligation and send in the Flex Verification Form by the published due dates you will be censured under Article 24 of the CBA and your pay will be deducted in the next semester in which you teach.

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How much will I get paid?

Salary Schedules:

Eligible Temporary Credit Unit Member Status (ETCUM)

Please read Article 6.8 of the MCCD/UPM-AFT Contract on Assignment of Temporary Credit Units for information regarding ranking, lottery, salary advancement and assignments.

Eligible Temporary Noncredit Unit Member Status (ETNUM)

Please read Article 6.9 of the MCCD/UPM-AFT Contract on Assignment of Temporary Credit Units for information regarding ranking, lottery, salary advancement and assignments.

Salary Determination

Temporary faculty members are placed, at initial hire, on the salary schedule not to exceed Step 7 based on education and prior experience. All part-time temporary faculty are paid a Part-Time Equity Percentage. See Article 3.1 of the MCCD/UPM-AFT Contract. Please see salary schedule for other pertinent information.

Salary Advancement (Credit Part-timers)

Following initial placement, you may advance to Step 7 by submitting appropriate documentation of outside teaching, counseling, or librarianship experience. A separate memo with deadline date information is distributed at the end of each semester from Human Resources. *For Horizontal (column) advancement on the salary schedule, your educational requirements must be completed no later than September 1st for a July 1 retroactive effective advancement date to a new Class, and March 1 for a January 1 retroactive effective advancement date. An official transcript of requirements completed must be submitted to Human Resources by October 1st for the July 1 effective date and by April 1 for the January 1 effective date.

* You may advance to Step 15 with units taught at College of Marin, which are automatically counted.

NOTE:  Please refer to Article 3 of the MCCD/UPM-AFT Contract for further information about horizontal or vertical step movement on the salary schedule.

Salary Advancement (Noncredit Part-timers)

Unit Definition

According to the UPM/MCCD Contract, the “bargaining unit” shall include:

  1. All permanent/probationary facultycredit and noncredit;
  2. All faculty employed in FTES generating instruction;
  3. All faculty employed in fee based (non-FTES) instruction whose period of employment is Twelve (12) of more days in a contract year (a contract year runs from July 1 to June 30) or four (4) or more days in any quarter or semester, with the exclusions provided for in Article 1.1.1;
  4. All temporary credit faculty;
  5. The following Children's Center positions:  Children's Center Site Supervisor, Children's Center Lead Teacher, Children's Center Teacher (employee holding a "Teacher" and/or "Associate Teacher" permit).

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Getting Paid

Payroll Issues:

If you have problems with your paycheck, please contact the appropriate person in Fiscal Services.

Payroll Procedures

Contracts will be mailed to you from Human Resources. Please read carefully, then sign your contract and return it promptly to Human Resources, so there will be no delay in issuing your paycheck. If you have any questions regarding your contract assignment, please contact your Department Chair.


Part time credit and noncredit ESL instructors and librarians will receive 5 equal monthly payments based on their semester units/salary. The first payment of each semester shall be no later than the 10th working day of the month following the first month in which your assignment takes place. All subsequent payments shall be made on the last day of each month. Counselors are usually paid in six equal payments on the last day of each month of counseling. Paychecks are available by direct deposit to your bank for end-of-month paychecks, or placed in your campus mailbox, or mailed directly to your home address.

Payroll Deductions

Retirement Contribution

Federal regulations require all temporary faculty members to participate in Social Security if they are not active members in the State Teachers' Retirement System. Membership in STRS is mandatory if you teach 7.5 units or more during a semester, or you may elect STRS upon employment. You will be automatically placed in Social Security unless you choose STRS. If you are already in PERS in a Classified position, please check with the Human Resources Department for information on which option may be most beneficial.

Health Benefits for Credit Part timers

You must teach 12 units per year and teach at least 6 units in the fall semester to be eligible for District-paid Kaiser health benefits. One dependent is also covered. You will be informed of the effective date of the plan when you submit forms to Human Resources. Please read Article 4.2 (a) of your MCCD/UPM-AFT-District contract for explanation of these benefits. Should you fall below the required number of units to qualify for benefits, you may continue to pay for them through payroll deduction. If your class is cancelled, a COBRA letter will be sent to you. Please refer to Article 4.7 of your MCCD/UPM-AFT Contract for information about Medical Waiver.

Health Benefits for Noncredit Part timers

Currently employed unit members working in the noncredit FTES generating program for 60% or more of a full-time equivalent load and fee based intensive English program instructors, shall qualify for $100.00 per month District contribution toward Kaiser medical coverage.   Please refer to Article 4 of your MCCD/UPM-AFT Contract.

Dental Benefits

Unit members who qualify for health coverage in Article 4.2 shall qualify for dental reimbursement up to $200.00 per visit, maximum of two visits, or $400.00 per fiscal year for a single subscriber. Please read Article 4.2 (d) of your MCCD/UPM-AFT District contract for explanation of these benefits.

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What if I Have to Be Absent?

Sick Leave

Temporary credit faculty

Temporary credit faculty are entitled to one day sick leave for every 3 units taught; in summer session, one day for every 6 units taught.

Temporary Noncredit Faculty:

Temporary Noncredit Unit Members shall receive one (1) day’s sick leave for every fifty-three (53) hours of lecture and/or seventy-nine (79)  hours of laboratory instruction per quarter, accumulated indefinitely, commencing on the first (1st) day of employment.

Sick Leave Notification Requirements

You must notify appropriate Department Chair/Dean of your absence and complete an Absence Report within 3 working days* after return to duty, and submit, with substitute's time card, to the Department Chair/Dean for signature and processing. *(A day is defined as any day during which District offices are open for business). Failure to meet this deadline will result in penalties defined in Article 24 of the collective bargaining contract.

Other Leave

Personal Necessity Leave

Use of Sick Leave for Personal Necessity: Refer to Article 5 of the MCCD/UPM-AFT Contract for full information.

Conference Leave

Conference Leave shall be recommended by the UPM-District Professional Affairs Committee (PAC). Each temporary unit member employed for at least 40% FTE (6 units) or averaging at least 40% for the academic year shall be eligible for four (4) days of conference leave per fiscal year. Please see Article 5.5 for full information.

Substitutes and Absence Reports

If you are unable to teach a class at the last minute, please notify your department administrative assistant by phone or by email with the name of the class, the time and room number so that the admin assistant can post a cancellation note for students.  Let your students know through Moodle and give assignments if you need to.

If you must be absent from your class (with more notice) due to illness or family emergency, notify your department administrative assistant as soon as possible so a qualified substitute can be called in and required paperwork can be prepared. Please have clear instructions for the substitute available. If a substitute teacher is not available, early notification will allow us time to contact the students and put a notice on the classroom door.

Every substitute must be hired by Human Resources prior to teaching and must have appropriate qualifications and a Personnel Action Form on file. All paperwork must be processed by Human Resources prior to teaching. A new Personnel Action Form (PAF) must be completed for each qualified substitute by the department each Academic Year (starting July 1).

Absent Report forms must be turned in within three days of your return to your department administrative assistant directly or put in the correct department mailbox. A fillable form is available on the HR website under "Forms" if the link below does not work.

Faculty Absence Report

Please refer to Article 5, Section 5.1, of the MCCD/UPM-AFT Contract.

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Health and Safety Issues

Workers’ Compensation/Occupational Accidents or Injuries

Workers' Compensation coverage begins the first minute you are on the job and continues while you are working. Each job-related accident or illness must be immediately reported to your Dean/Supervisor and to Human Resources. Just tell us what, where, when and how it happened. Human Resources will send you a confirming Claim for Workers' Compensation Benefits form to complete.

Exposure Control for Blood Borne Pathogens

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Smoking, Drugs and Alcohol Regulations

Smoke-Free Learning and Working Environment (New Policy! Fall 2011)

The Board of Trustees of College of Marin recognizes that smoking presents a health and safety hazard which can have serious consequences. Therefore, the Board Policy 3570 prohibits smoking by all staff, students and visitors at all times on any District property except designated smoking areas.  District property refers to any and all buildings, parking lots, District vehicles, as well as property on the Kentfield Campus, the Indian Valley Campus, and the Bolinas Marine Laboratory property. For more information, please see Board Policy 3570.


Drug And Alcohol-free Campus

It is the policy of the District to maintain a drug and alcohol-free campus for students, faculty, and staff. The College has established and will maintain a drug and alcohol-free awareness program. The program has and will continue to include the distribution of information on the dangers of drug and alcohol abuse, and referral resources for counseling and rehabilitation dealing with drug abuse problems.  See Board Policy No. 3550.


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Online Faculty Handbook web pages
Technical Contact: Sara McKinnon, Academic Senate President, 415-485-9411 ext. 7924
Content Responsible: Cari Torres , Interim Vice President of Student Learning, 415-485-9505