Opening Day Instructions

• Class Rosters
• Opening Day Instructions
• Adding Students
• Dropping/Withdrawing Students
• Student Attendance
• Pre-Requisite Enforcement
• Co-Requisite Enforcement
• Time Conflicts
• Independent Study
• Census Rosters
• Positive Attendance Classes Drops
• Grading Option Deadline
• Admissions and Records Questions
• Important Dates to Know

Class Rosters

Class Rosters: Opening Day Roster(s) may be accessed via the MyCOM Portal at http://mycom.marin.edu.

  Faculty should definitely print out their rosters and waitlists immediately prior to the first day of class so that you know who was trying to get into class in case you have room or want to give priority in order of their names on your wait list. 

Opening Day Instructions - Fall 2011: 

Please check your Mycom Portal for up-to-date information.

Adding Students

Adding Students Commencing With the First Day of Instruction: Faculty who have space available in their class may issue a student an Add Authorization Code and instruct the student to log into the MyCOM Student Portal and follow the instructions for adding a class. NOTE: If a student wishes to process his/her add in person, the signature of the instructor on an Enrollment Card will not be accepted in lieu of the Add Authorization Code.

Waitlists: Fall 2011

Automated Waitlist Function

Here is how it works:

• When a class is at capacity, the students may choose to place themselves on the class waitlist.
• If a space becomes available during the registration period, students will be notified by e-mail to their MyCOM Portal e-mail account.
• Students will then have 72 hours from when the e-mail notification is sent to enroll themselves in the class.

Important things to know regarding the automated waitlist:

• Students must meet the course pre-requisite prior to placing themselves in a waitlist.
• Students can only put themselves on one section of the same course.
• Automated wait listing will be turned off on the first day of instruction (August 15, 2011).
• Once the semester begins students will need an Add Authorization Code to enroll in classes.
• Students need to check their MyCOM e-mail inbox daily if they have put themselves on a waitlist.

The most important thing to know about automated waitlist.

• If the student didn’t enroll within 72 hours from when the notification that space has become available was SENT they were automatically removed from the waitlist.

Adding Students from the Wait-List:   Faculty may access their Wait-List through the MyCOM Portal on the “Faculty Dashboard” Channel. NOTE: Faculty are advised to print out their waitlist(s) prior to the first day of instruction, August 15, 2011 (Opening Day). If you need assistance in printing your Wait-List(s) or did not print a copy, please contact your departmental assistant. Faculty wishing to add students from the Wait-List must give the student an Add Authorization Code.  

Please remind Students that were on a waitlist in order to use the add codes on the MyCOM portal they must:

• Select “Web Registered” from the Action pull down menu & Submit Changes
• Submit Add Code & Submit Changes

Students that were not on a waitlist simply enter the CRN and get the prompt to enter the add code & click submit.

Add Authorization Codes: Add Authorization Codes are available on the Faculty Portal

Here are instructions for accessing & printing Add Authorization Codes:

1. Log into the portal.
2. Click on Faculty Tab.
3. Click on the Authorization Code Link in the Faculty Registration Tools Channel Box. (On right side of the page below Faculty Schedule Box)
4. Select the current Term by scrolling down. PLEASE NOTE: Credit & Noncredit Instructors choose Fall 2011 Credit/Noncredit, not the current default term: Fall 2011 Community Ed
5. Click the submit button.   You can then scroll through the list of classes.  (If any of your classes do not appear in the pull down list, try clicking on [Enter CRN Directly] & enter the CRN)
6. Click on a class & print out the list. 

To print out a list for another class:

1. Click on the Faculty Services Tab at the top of the page.
2. Click on CRN SELECTION
3. Then select the Term
4. Click on ADD AUTHORIZATION CODES & you will get a new list.

When you want to give the student permission to add the class:

1. Give the four digit Add Authorization code to students who wish to add.
2. Write down the student’s name on your list & keep the list for your records. It is not necessary to write the number on an enrollment card.
3. Students may use the authorization codes on Monday August 15 (First Day of the Fall term).

NOTE: Add Authorization Codes will no longer function after the last day to add classes; therefore, do not distribute add codes after the last day to add. The last day to add full-term course is September 5, 2011. The last day to add short-term courses is can be located on pages 18 and 19 in the Schedule of Classes.

Here’s a screen shot of where they are located. (see bottom right corner)

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Dropping/Withdrawing Students

Dropping/Withdrawing Students: Faculty will receive hard copy Census Rosters for full-term and short-term courses. Faculty will be required to check a “NO SHOW” box for students who never attended the class and check the “DROP” box for students that attended at least one session indicating the “Last Date of Attendance” in the space provided. Faculty is required to return the Census Rosters by the “Return Date” that will be printed on the Census Roster Header. IMPORTANT: Please review your class rosters periodically during the first three weeks of instruction (add period) to determine if all students participating in your class(es) are officially registered. If you have students participating in your class(es) and they do not appear on your roster(s) do not allow the student to continue to participate. Send the student directly to the office of Admissions and Records to reconcile the situation.

Dropping Students Enrolled in Positive Attendance Classes:

Faculty teaching the types of courses listed below will receive “Opening Day Roster for Positive Attendance Classes”.

• Short-term credit courses scheduled to meet fewer than 5 days.
• Credit courses scheduled irregularly with respect to the number of days of the week and the number of hours the course meets on the scheduled days.
• Open-entry/open exit credit courses.
• In-service training courses such as credit courses, regardless of length, for police, fire, corrections and other criminal justice system occupations.
• All noncredit courses.

Faculty are to mark the “NO SHOW” box for students who never attended their course and return to the Office of Admissions and Records by the specified return date.

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Student Attendance

In order to attend class, all students should either be on your roster, or have received and Add Authorization Code from you and have a computer printout receipt from A&R or their MyCOM Portal as proof of registration.  If your class has prerequisites or co-requisites, please verify that the student is eligible to take your class.

Pre-requisite Enforcement

BANNER has the capability of enforcing prerequisite at the time a student registers for classes. However, the College of Marin, as is typical with many California community colleges, will not implement that feature until such time that the College develops a comprehensive prerequisite challenge process and has a process for uploading test/assessments scores. Until such time, prerequisites will be enforced at the classroom level. Prerequisite reports may be obtained by contacting your departmental assistant.

New Spring 2012: The college is planning to implement the on-line enforcement of prerequisites at the time of registration/enrollment commencing with the Spring 2012 Registration Period. MORE TO COME!

Co-Requisite Enforcement

Courses that require a co-requisite have been populated in BANNER. BANNER is enforcing co-requisite requirements at the time a student registers/enrolls for classes. If a student does not enroll in the required co-requisite course they will be block from enrolling.

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Time Conflicts

As a general rule the State of California prohibits student’s attendance in two or more courses which meet at the same or overlapping time. However, it is recognized that without an occasional overlap in schedule, students could be denied the opportunity to complete their studies in a reasonable period of time. The College of Marin will permit a student to enroll in overlapping courses if (a) rationale justification (scheduling convenience is not one) on a student-by-student basis can be established. An example where a Time Conflict may be approved is where a student needs a course in order to graduate at the end of the term in which the time conflict exists and there is only one section of the course scheduled for that semester, and the student cannot make any adjustments to his/her schedule. Signatures of both instructors are required on the Time Conflict form. Please do not sign a Time Conflict form unless the circumstances warrant the Time Conflict.

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Independent Study (formerly Directed Study) Requirements:

• Students must have completed 12 degree applicable units.
• Students must be in good academic standing and progress standing and have  
• earned a cumulative GPA of 2.0.
• The Independent Study Contract must be completed by the student, approved by the instructor and signed by the department chairperson.
• Independent Study Contracts must be submitted to the Office of Admissions and Records by the add deadline date.

CENSUS ROSTERS

Dropping/Withdrawing Students: Faculty will be receiving Census Rosters for full-term and short-term courses in their mailboxes. If you do not have a mailbox in the mailroom, please check with your departmental assistant.

Faculty will be required to check a “NO SHOW” box for students who never attended the class and a “DROP” box for students that attended at least one session indicating the “Last Date of Attendance”.

Please return the Census Rosters by the “Return Date” that is printed on the Census Roster Header.  Late starting/short-term course census rosters will be distributed after the census date for those courses.

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Positive Attendance Classes Drops

Dropping Students Enrolled in Positive Attendance Classes:

Faculty teaching the types of courses listed below will receive “Opening Day Roster for Positive Attendance Classes”.

• Short-term credit courses scheduled to meet fewer than 5 days
• Credit courses scheduled irregularly with respect to the number of days of the week and the number of hours the course meets on the scheduled days
• Open-entry/open exit credit courses
• In-service training courses such as credit courses, regardless of length, for police, fire, corrections and other criminal justice system occupations
• All noncredit courses

Faculty are to mark the “NO SHOW” box for students who never attended their course and return to the Office of Admissions and Records by the specified return date.

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Grading Option Deadline NEW for Fall 2011: Pass/No Pass Grading Option

Students may now change their grading option on-line through deadline.

Courses that have an option of a Letter Grade or Pass (P)/ No Pass (NP) will automatically default to the Letter Grade option. Students who would like Pass/No Pass grading must choose this grading option by September 19, 2011 for full-term length courses. The deadline date for short-term courses is located in the Schedule of Classes on pages 18 and 19. Students who wish to make the change in person may submit A “Change of Grading Option Request” form to the Office of Admissions and Records.

NOTE: A student may change his/her selection until the 30% deadline date. Once the deadline date has passed, the selection cannot be changed. Please remind students that they are responsible for making this choice and submitting the appropriate forms.

Courses that are graded only with Pass/No Pass as stated in the Course Outline will default to Pass/No Pass. Course syllabi should be revised to reflect this information.

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ADMISSIONS AND RECORDS QUESTIONS

When are the Offices of Admissions open at Kentfield and IVC?

http://www.marin.edu/admissions/index.htm

Important Dates to Know

IMPORTANT DATES ARE LISTED IN THE CLASS SCHEDULES AND ON THE FOLLOWING PAGE OF THE COLLEGE WEBSITE:

http://www.marin.edu/AcademicCalendar/index.htm

• When is the last day to drop or reduce coursework and still qualify for a refund of enrolment fees, nonresident tuition and international student tuition for full-term credit courses?
• When is the last day to add full-term credit classes in-person?
• When is the last day to add full-term credit classes on-line?
• When is the last day to drop a regular full-term class without a "W" grade? 
• When is the last day to drop a short-term/nonstandard class?  (Date equivalent to 30% of term for short-term/nonstandard classes.)
• When is the last day to select a “Pass, No-Pass” or “Letter” grading option for full–term classes?
• When is the last day to withdraw from full-term class(es) with a "W"?

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Online Faculty Handbook webpages
Technical Contact: Sara McKinnon, SLO coordinator, 415-485-9411 ext. 7924
Content Responsible: Ken Meier, Vice President of Student Learning, 415-485-9505