Skip to Content  |   A to Z Index  |   Kentfield Campus  |   Indian Valley Campus

College of Marin Faculty Handbook
Home New Students - Prospective Students Current Students of College of Marin Colletge of Marin Faculty and Staff About the College of Marin College of Marin Search Engine
Table of Contents

 

Additional Information

 

Staff Parking Permits

If you are a first time new hire, parking permits are provided by the Human Resources Office.  Thereafter, Staff Permits are issued to regularly employed college staff and must be replaced before each October. Applications for staff permits are made available in the mail rooms of both campuses during July, August and September. To obtain a staff permit at other times, contact your department head or department administrative assistant for an application, or contact the Police Department at Ext. 7455.

Where to Park?

Try to keep up with the ever changing parking lot openings and closings during construction.  Updates are sent to your marin.edu email address.  You will also find updated campus parking maps in public areas across the campus. 

Campus Map and Directions.

Parking Map

back to top

Textbooks and the Bookstore

Students may purchase textbooks and supplies for all classes at the Kentfield Campus Bookstore. Books for classes which take place on the Indian Valley Campus may be purchased at the Indian Valley Campus only at the beginning of each semester.

Kentfield Campus Hours

8 a.m. to 7 p.m.  Monday through Thursday

8 a.m. to 3 p.m. on Fridays
Phone:  415-485-9394

Indian Valley Campus Hours (Building 17, Room 104)

Open at the beginning of each semester.  Check for hours.

Phone:  415-485-9394

Instructors wishing to order books should do so at least eight weeks before the start of the coming semester.  For any other assistance, call 485-9394.

Textbook order form (Hard copy)

You may obtain a textbook order form from the bookstore.

You can also order books online.  This has changed this year.

OR:  To find this website from the college website, follow these steps:  

  • Go to the college website: http://www.marin.edu/
  • Click on “Current Students”
  • Click on “Buy Textbooks Online”
  • Click on “Textbooks" and then "Faculty Resources ” on the left side of the navigation bar at the top of the page.
  • If you have not done so, create an account.  Make sure to answer the security questions so you will be able to reset your password if you forget it.
  • Registering will allow you to submit course and book information to the bookstore 24/7; review what books were used for courses in previous terms; select new titles; and provide the bookstore with additional information about courses and book needs.
  • If you have registered, please log in.

Once you have logged in, follow these steps:

  1. Additional email confirmations – OPTIONAL
  2. Select Your Course or Add New One
  3. Select your Book  (Have ISBN and/or Author and title.  You can click on a link to see books used previously.  When you are done, click “search” to choose the correct edition.
  4. List Any Other Required Materials
  5. Fill out the "Do We Need To Know Anything Else?" if you need to give them additional information.

What happens after I submit my book information?

You will receive an email confirmation that your submission was received.

Will I be contacted by the bookstore/textbook manager about my submission?

Only if there is a question regarding the material you requested.

New options for students:

In addition to new and used copies of our textbooks that have always been available to students, the bookstore is now offering two new options:

  • Textbook Rentals
  • Downloadable Digital versions

Textbook Rental program:  In this case students pay upfront about half the price of a new textbook and must give the bookstore a credit card number that is valid at least a month past the end of the semester.  If they do NOT return the book, the bookstore will charge the difference plus a service fee. 

How are textbooks selected for the rental program?

  • Book orders need to be in well in advance of the start of the semester.
  • The book must be eligible.  For example, workbooks would not be eligible as students write in them.  Old editions that are about to be updated, would not be eligible. 

How will I know if my textbook is available with these options?

  • The most direct way is to visit the students' "buy textbooks online" webpage and enter the semester and your course.  You can also go to whywaitforbooks.com where you enter your state, select College of Marin. This gets you to the same place.  Information on your textbooks is frequently updated as more options become available.  Click here for an example of the option information that students would see.  Textbook Example

back to top

Putting Books on Reserve in the Library

Perhaps you have an extra copy of your textbooks or other required readings that you could loan to the library?  If so, please consider placing copies of your instructional material on course reserve for your students.  Another option would be to request that the library purchase a copy using the ASCOM Textbook Loan Program.  Given California’s budget cuts, students are struggling to purchase required course materials.  Having textbooks available in the library provides your students with the opportunity to succeed.

To put a book on reserve: 

  • Ask for a “Request to Place Materials on Reserve” Form from the Circulation Desk at the Kentfield or Indian Valley Campus Library. 
  • One form for each book title
  • If more than one copy of a single book, be sure to mark if they have different loan periods.  
  • Please specify the dates you want it to be on reserve.
  • At the end of the semester, please either extend for the next semester, or retrieve your material.

back to top

Reprographics

Duplicating service for class materials is available through the Reprographics Center on the Kentfield Campus (LC Room 70).

To assure that materials are available, materials to be duplicated should be submitted at least three working days in advance for any given class session. Attach a completed Printing Request Form to the material you wish duplicated and take it to the Reprographics Center (in the Learning Resources Center). IVC faculty may use Campus Courier for delivery of printing requests to the Kentfield Campus. Remember to mark IVC in the upper right hand corner of your printing request. Completed work will be returned to the IVC Mailroom Building 9, Room 127).

The Reprographics Center is open Monday through Friday from 8:00 am to 4:30 pm. You can drop off requests in the Kentfield Mailroom after hours.  There is a "mailbox" on the center table.  Place your request in the mail box and raise the flag!  If you need to pick up your order after hours in the evening or on the weekend, please clearly indicate this on the request form. 

New Online Service:  Fill out the fillable Printing Request Form, save it as a pdf and email it with a pdf of what you would like printed to Jesse Harbison or Annie Ricciuti.  You will need to come in to pick up your order. Please specify if you want it available for "after hours pick-up" in the Kentfield mailroom or delivered to the IVC mailroom.

Completed jobs will be available on the counter in reprographics or for after-hours pick-up, on the counter in the Mailroom or in your mailbox if requested.

Materials duplicated for College of Marin classes should not bear any business logos. If you wish to use the College logo on your cover page, the College will provide the stationery. The instructor's name and course name should be on the materials to be duplicated.

Also, we encourage all instructors to create a packet of existing course materials that number 25 pages or more. The packet can then be sold to your students at the campus bookstores, and the duplication costs to your department will be significantly lower.

back to top

Self-service copiers

Self-service copiers are located as follows:

Kentfield Campus

Mail Room LRC 70

Harlan Center (Room 164)

Science Center (Room 137)

Indian Valley Campus

Mailroom Building 9, Room 127

Building 27, Room 200

See your Department Chair for a copy control number.

Self-service copiers should not be used for making multiple copies of class materials. Please plan ahead for all your printing needs for the semester.

Copyrights on Syllabi and Workbooks

When using material from other sources for Syllabi or Workbooks that are to be printed and sold in the College of Marin bookstore, it is necessary to acquire written permission from the book or magazine publisher before your job can be printed. There are not exceptions to this rule, including limited or fair use. Recently, publishers have become very strict about use and the college has adopted this policy in order to avoid any legal issues regarding material.  Please contact the Reprographics Supervisor if you have any questions.

back to top

Instructional Media Services 

Audio-Visual equipment is available for use in classrooms and special events from the Media Services Department. Some classrooms have built-in LCD projectors, computers, DVD's and VCR's.

Requests for all instructional media equipment should be submitted at least 24 hours in advance for the Kentfield Campus and a minimum of three days in advance for the IVC Campus. Equipment is reserved on a first come first served basis. Late requests will be honored only as time and equipment permit. Call Media Services directly to put in your request on campus at 7606 or 485-9606.

WEBPAGE

Media Services now has a new webpage from which you can order equipment online.  It includes a list of services and available equipment as well as staff contact information. 

The Kentfield Campus Media Services hours are:

Monday - Thursday 8:30 am to 8:00 pm; Friday 8:00 am to 5:00 pm.

back to top

Classroom Scheduling Conflicts

Every effort is made to avoid having two classes assigned to the same room at the same time. It can happen, though, usually during a last minute scheduling change that comes too late to notify everyone concerned. If your class conflicts with another, please call your Department Chair. We will make a temporary room change. A new room will be assigned before your next class meeting. Bear with us; we know how disruptive the situation is, and we will do everything we can to resolve the conflict as quickly and as smoothly as possible.

Please check the online schedule "revisions" section before your first class meeting to make sure there haven't been any last minute changes to your scheduled room. 

back to top

Classroom Care

Please leave the classroom in the same condition in which you found it. At the end of each class, windows should be closed, blackboards erased, and desks returned to their original arrangement.

If there is a problem in your room, please discuss the needed remedy with your Department Chair so that a work order can be issued.

All classrooms have room capacities. If an unusually large number of students appear at the first class session, please do not add students beyond the seats available. Discuss the class size with your Department Chair and a room change will be made whenever possible.

If you find that your room is too hot or too cold, please contact the administrative assistant for your department so that Maintenance can be notified. 

back to top

Classroom Keys

Instructors are authorized to have a key to their classrooms.  Please check with your discipline's administrative assistant to make sure you have keys to your classroom.  Key requests must be authorized by department chairs or deans. When you receive the key, please sign the white form and return it to her.  Your keys should be returned after the last class meeting. 

Custodians will open – in an emergency. Occasionally, at the beginning of the semester, a Custodian might be asked by our office to open a classroom if the instructor has not yet received their key.  It is usually the department Admin. Assistant that calls ahead and asks that the room be opened. The general rule of thumb on both campuses is that Police open the buildings in the early morning unless the building has a morning Custodian.  Police do not open classrooms.  Custodians lock up the buildings at night.   

In addition the back-up for evening classes held Monday through Thursday during the regular semester is to contact the evening Administrator to unlock a classroom door under special circumstances i.e. instructor left key at home; classroom change etc.  The evening administrator can be contaced until 8:00 pm at:

Kentfield:  415-747-0699

IVC:  415-747-0658

In addition the Police can open a classroom in emergency situations.  Keep in mind that if the officer is handling a situation he/she may not be able to respond right away and could delay the instructor’s classroom time.  Therefore, it is important to have your own classroom key and remember to bring it with you!

Also, be aware that the Media Services Department will lock any room after delivering equipment, so please be certain the room is locked again after class.

back to top

Emergency Procedures Evenings and Saturdays

There are three options, in case of an emergency on the Kentfield Campus at night or on Saturday:

  1. On the Kentfield Campus there is usually an evening staff person on duty until 7:30 pm in the Community Education Office in Student Services 148 inside the Emeritus Center.  You can call ext. 7318 on campus or 415-485-9318 from an outside line. 
  2. At the IVC Campus, the Career Study Center in Building 17 is staffed from 8am to 7:30 pm Monday - Thursday and from 8 am to 5 pm on Fridays.
  1. At both IVC and Kentfield, there is a night administrator available from 4:30 pm to 8 pm Monday - Thursday on both the IVC and Kentfield campuses during the fall and spring semesters.  The night administrator can assist you with any problems such as locked classrooms, room conflicts or other problems. This person (Raul Botello) covers both campuses.
    1. Kentfield:  415-747-0699
    2. IVC:           415-747-0658
  2. If you have an emergency problem and the evening staff/night administrator are not immediately available, or if you teach on weekends when the College offices are closed or no staff is on duty, you can call the Police Dispatcher at 485-9696 (or ext. 7696 on campus) who will in turn call the Campus Police. 

If you need to be reached by a family member for an emergency after 7 or 8 pm or on Saturdays, you can be contacted through the Campus Police by calling the Police Dispatcher at 415-485-9696. 

For other procedures such as evacuation or when there is a power outage, refer to the red and white handbook posted inside most classrooms.  You can also refer to the following information in case of other disaster: 

Emergency Guidelines Handbook 

As always, in an life-threatening emergency, please call 911! 

back to top

Library Services at Kentfield and Indian Valley Campus

Mission:  The library system at College of Marin is a user-centered organization focused on student achievement and patron satisfaction. Our mission is to serve not only our diverse learning community located on the Kentfield and Indian Valley campuses, but also our Distance Education students, who access library resources remotely via the Internet, and the Marin community at large.  The library supports the instructional and curricular needs of all students, faculty, and staff. The faculty librarians at COM value information literacy as fundamental to higher education.

Check-out:  Library cards may be obtained at the Loan Desk.  Students, faculty, and staff must show valid photo identification to obtain a College of Marin Library Card.  A library card allows current members of our learning community to check-out materials from both the Kentfield and Indian Valley Campus libraries.

Reserve:  Faculty are encouraged to place textbooks and other course material “On Reserve” for limited use by their students.  For more information, please contact the Loan Desk at Kentfield (x7756 or 415-485-9656) or Indian Valley Campus (415-883-2211 x8505).

Databases: A library database is an online resource that contains articles and information from print sources such as magazines, newspapers, journals, and reference books.   The College of Marin Library offers a comprehensive assortment of databases that are selected to support the research needs of our learning community and are available to anyone with a MyCom account.  Please contact a faculty librarian at the Reference Desk (x7475 or 415-485-9475) to find out more information on these powerful tools.

Information Literacy Instruction For Your Students: Information literacy is one of our college’s general education student learning outcomes.  The goal is for our students to be able to formulate strategies to locate, evaluate and apply information from a variety of sources - print and/or electronic.

Librarians provide information literacy instruction in a variety of ways.  The library faculty offers the following modes of instruction that are available to all students, faculty, and staff:

  • Reference interview, in person or by telephone
  • Individual or small group research consultations/appointments
  • Class instruction in library or campus classrooms
  • Asynchronous modes of instruction (email at askthelibrary@marin.edu)

Instructors are encouraged to collaborate with librarians in planning active learning strategies and techniques that will best meet the needs of the students. In order to schedule an Information Literacy Instruction session for a class, instructors are asked to fill out a Library Orientation Request Form.  A copy of this form may be downloaded from the Library Forms and Handouts page.

For more information on library services, please visit our website:  www.marin.edu/lrc

back to top

Tutoring and Learning CenterThe Tutoring and Learning Center at College of Marin offers free peer-tutoring for currently enrolled students in a variety of subjects including biology, business, chemistry, foreign languages, medical assisting, math and more! All tutors are faculty recommended and have completed a course in tutor training.

The TLC has designated areas for drop-in tutoring as well as areas where students can study privately. Several computers are available to registered students for tutor related activities and academic work. Schedules for drop-in tutoring are posted in the TLC, Room 160 in the Learning Resource Center.

For more information and hours go to:  http://www.marin.cc.ca.us/student_services/tutoring.htm

back to top

 

Field Trip Policy

Prior to organizing a field trip, you must receive approval from your Director/Dean. Instructors must fill out a Field Trip Request Form.  Please ask your students to fill out the Field Trip/Excursion Waiver form.  This form is for excursions such as, but not limited to one-day trips to museums, galleries, orrsite performances, off-site rehearsals, etc. 

Important:  Students meet at the fieldtrip site - Transportation is NOT provided or planned by District.

back to top

Indian Valley Campus Services - Fall 2013

 

Everything you needed to know and more about Services at Indian Valley Campus as of Fall 2013.

back to top

Veterans Office

Indian Valley Campus: Bldg. 27, East Hall 109    TEL:  415.457.8811, ext. 8822
Hours: M-F 8 am-4 pm

VA Certification (DSO) 415.457.8811 ext. 8114
VA Designated Counselor 415.457.8811 ext. 7432

  • The Office of Admissions and Records’ specialist certifies students eligible for veteran benefits.
  • College of Marin is approved as an educational facility for veterans and their dependents.
  • New and returning veteran/dependents are advised to meet with the College of Marin Designated Veteran Counselor each semester.
  • New and returning veteran/dependents are required each semester to submit paperwork to the Designated School Official (DSO) for course verification and to receive veteran benefits.

Frequently called VA telephone numbers are:

Education: 888.442.4551

Monthly Verification of Attendance: 877.823.2378

Veteran's Admissions Technicians: 

  • Jennier Spease (KTD) 415-457-8811, ext. 7716
  • Patience James (KTD)  415-485-9321

Veteran's Counselors (for appointment - 415.485.9436)
Karen Robinson, karen.robinson@marin.edu (KTD)
Brett Sklove, brett.sklove@marin.edu   (KTD)
Byron Ramey, byron.ramey@marin.edu (IVC)

Direct Deposit: 877.838.2779

Other VA Benefits: 800.827.1000

Visit the VA website: www.gibill.va.gov

Single Stop

Kentfield Campus: Student Services Center 124

TEL:  415.457-8811. Ext. 7761

HOURS:  M-F 9am-5pm

Single Stop is College of Marin’s newest student support program. We recognize that students face various barriers that can hinder academic goals. We offer four primary services to augment financial aid and help keep student in school through graduation. These services include:

Benefit Screening and Application Assistance: See if you are eligible for local, state or federal benefits such as free or low cost health insurance, CalFresh (food stamps), cash aid programs, subsidized housing and/or subsidized or low cost child care. We help complete benefit applications and help navigate the county benefit enrollment process.

Financial Counseling: We offer financial coaching to help improve credit scores, reduce debt, increase savings, build a budget and set financial goals. We encourage all students to get in the habit of responsible financial planning early on.

Tax Preparation: Meet with our IRS certified tax preparers for free tax preparation. Tax preparers are available during tax season only (late January to mid-April). Learn about tax credits that can help you get a larger tax refund.

Legal Advising:  Meet with a licensed attorney for legal issues associated with housing, immigration, bankruptcy, medical debt, etc. Referral information is provided for legal areas that are not covered by our contracted attorneys.

back to top

 

Online Faculty Handbook web pages
Technical Contact: Sara McKinnon, Academic Senate President, 415-485-9411 ext. 7924
Content Responsible: Cari Torres , Interim Vice President of Student Learning, 415-485-9505