Opening Day Instructions
Class Rosters: Opening Day Roster(s) may be accessed via the MyCOM Portal at http://mycom.marin.edu.
Faculty should definitely print out their rosters and waitlists immediately prior to the first day of class so that you know who was trying to get into class in case you have room or want to give priority in order of their names on your wait list.
Please check your Mycom Portal for up-to-date information.
Adding Students Commencing With the First Day of Instruction:
Add Authorization Codes: are available on the Faculty Portal.
Here’s a screen shot of where they are located. (see bottom right corner)
Accessing & printing Add Authorization Codes.
Scroll through the list of classes. (If any of your classes do not appear in the pull down list, try clicking on [Enter CRN Directly] & enter the CRN)
Click on a class & print out the list.
To print out a list for another class:
Give the four digit Add Authorization code to students who wish to add. Write down the student’s name on your list & keep the list for your records. It is not necessary to write the number on an enrollment card.
Students may use the authorization codes beginning Monday, January 13, 2014 (First Day of the Spring term).
NOTE: Add Authorization Codes will no longer function after the last day to add classes; therefore, do not distribute add codes after the last day to add. The last day to add a full-term course is January 31, 2014 (in person) and February 2, 2014 (online). The last day to add short-term courses can be located on pages 14-15 in the Schedule of Classes.
Adding Students on the First Day of Instruction: Faculty who have space available in their class may issue a student an Add Authorization Code and instruct the student to log into the MyCOM Student Portal and follow the instructions for adding a class. NOTE: If a student wishes to process his/her add in person, the signature of the instructor on an Enrollment Card will not be accepted in lieu of the Add Authorization Code.
****NEW NEW NEW NEW NEW NEW NEW NEW NEW NEW*****
NEW Completely Automated Waitlist Function
Here is how it works:
Important things to know regarding the automated waitlist:
Add Students from the Waitlist
Faculty may access their waitlist(s) through the MyCOM Portal on the “Faculty Dashboard” Channel. NOTE: Faculty are advised to print out their waitlist(s) prior to the first day of instruction, January 13, 2014 (Opening Day). If you need assistance in printing your waitlist(s) or did not print a copy, please contact your departmental assistant. Faculty wishing to add students from the waitlist must give the student an Add Authorization Code.
Please remind Students that were on a waitlist in order to use the add codes on the MyCOM portal they must:
Students that were not on a waitlist simply enter the CRN and get the prompt to enter the add code & click submit.
Waitlists for full-term, early start & short-term classes that begin at the start of the term, will be purged after the first week of the term. Waitlists for late-starting classes will be purged at midterm.
Census Rosters for Spring 2014 classes are available through the MyCOM Faculty Portal beginning the first day of instruction until 7 days after the Last Day to Add (the Last Day to Add is the same as your Add Authorization Code Expiration Date)
To access the a Census Roster, you must be listed as the primary instructor AND your class must have already started. You will be able to make changes to your census roster until the deadline has passed.
INSTRUCTORS OF POSITIVE ATTENDANCE CLASSES MAY USE THESE SAME PROCEDURES TO CLEAR THEIR ROSTERS OF "NO SHOW" STUDENTS.
IMPORTANT: Please review your class rosters periodically during the first three weeks of instruction (add period) to determine if all students participating in your class(es) are officially registered. If you have students participating in your class(es) and they do not appear on your roster(s) do not allow the student to continue to participate. Send the student directly to the office of Admissions and Records to reconcile the situation. The "Drop/No Show/Reinstate/Census Roster” link will disappear from your faculty dashboard 7 days after census. After that, drops will need to be processed through Admissions & Records.
Students who have been officially dropped by their instructor (using the portal) will not have to do anything further to drop the course (in person or on Moodle). Please allow 24 hours from instructor drop on portal to sync with drop in Moodle.
Dropping Students Enrolled in Positive Attendance Classes:
Faculty teaching the types of courses listed below will receive “Opening Day Roster for Positive Attendance Classes”.
Positive Attendance Classes: Are any of the following:
Please see above "Online Census Rosters" and under Dropping/Withdrawing for more information.
In order to attend class, all students should either be on your roster, or have received and Add Authorization Code from you and have a computer printout receipt from A&R or their MyCOM Portal as proof of registration. If your class has prerequisites or co-requisites, please verify that the student is eligible to take your class.
Enforcement of prerequisites takes place at the time of enrollment, no longer at the classroom level. Students enrolled in classes that appear on class rosters or waitlists have met prerequisite requirements.
Courses that require a co-requisite have been populated in BANNER. BANNER is enforcing co-requisite requirements at the time a student registers/enrolls for classes. If a student does not enroll in the required co-requisite course they will be block from enrolling.
As a general rule the State of California prohibits student’s attendance in two or more courses which meet at the same or overlapping time. However, it is recognized that without an occasional overlap in schedule, students could be denied the opportunity to complete their studies in a reasonable period of time. The College of Marin will permit a student to enroll in overlapping courses if (a) rationale justification (scheduling convenience is not one) on a student-by-student basis can be established. An example where a Time Conflict may be approved is where a student needs a course in order to graduate at the end of the term in which the time conflict exists and there is only one section of the course scheduled for that semester, and the student cannot make any adjustments to his/her schedule. Signatures of both instructors are required on the Time Conflict form. Please do not sign a Time Conflict form unless the circumstances warrant the Time Conflict.
Students may change their grading option on-line through deadline.
Courses that have an option of a Letter Grade or Pass (P)/ No Pass (NP) will automatically default to the Letter Grade option. Students who would like Pass/No Pass grading must choose this grading option by February 18, 2014 for full-term length courses. The deadline date for short-term courses is located in the Schedule of Classes on pages 14 and 15. Students who wish to make the change in person may submit A “Change of Grading Option Request” form to the Office of Admissions and Records.
NOTE: A student may change his/her selection until the 30% deadline date. Once the deadline date has passed, the selection cannot be changed. Please remind students that they are responsible for making this choice and submitting the appropriate forms.
Courses that are graded only with Pass/No Pass as stated in the Course Outline will default to Pass/No Pass. Course syllabi should be revised to reflect this information.
When are the Offices of Admissions open at Kentfield and IVC?
IMPORTANT DATES ARE LISTED IN THE CLASS SCHEDULES AND ON THE FOLLOWING PAGE OF THE COLLEGE WEBSITE:
New Interactive Online Petitions -this feature allows students to submit a Petition online through their MyCOM Student Portal by clicking on the link called "Petition Request". This new feature is paperless and very fast! The student simply fills out the online form and submits it electronically to A & R. All reviews and decisions are handled online and students get an email as soon as the Petition has been approved or denied. This entire process can take as little as 30 minutes start to finish for a simple Petition and much less than the 10-15 days it used to take with a paper Petition. Join COM’s effort to be GREEN, go paperless and save time by doing your Petition online! Spread the Word!
If you, as an instructor or Department Chair need to approve any kind of petition, please be aware that emails asking for approval will go to your MyCOM Portal email. So please check it often or have it forwarded to an email that you check regularly. Please let your students know about this as well!
Below is a sample petition and documentation from the new MyCOM Portal Petitions. Student information would be filled out when you receive it (but is blank here) – but you will get an idea of the format.
Student Petition Documentation Humorous Example (Clearly, this particular petition would only be accepted by the cat lovers among you! Please remember, it is only a humorous SAMPLE.)
If you receive an email asking for your input on a student petition, you will find it in the MyCOM portal. You will click “edit” and find the space at the bottom of the page for faculty. You will also need to click whether or not you support the petition and hit submit.
Petition Guidelines are here:
Petition FAQs are here:
For Questions, please contact Admissions and Records.
Online Faculty Handbook web pages