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College of Marin Planning, Research, and Institutional Effectiveness (PRIE)
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Follow-Up Report Evidence

Report Preparation | Recommendation 1 | Recommendation 2 | Recommendation 3 | Recommendation 4 |

Recommendation 5
| Recommendation 7 | Recommendation 8Recommendation 9 | Report Reviewing Process

 

Follow-Up Report Evidence

 

  Evidence Evidence not cited -and-
Updates since August 1, 2011
Report Preparation

Monday Briefing: Plan for Report (2-28-2011)
Monday Briefing: Plan Update (3-7-2011)
Plan for Completion of the Follow-Up Report
Public Forum: Follow-Up Report (3-29-2011)
Follow-Up Report Update (6-22-2011)

Management Organizational Charts:

     April 2011

     August 2011

Student Learning Organizational Chart:

     October 2011

Recommendation 1:

Planning and Resource Allocation

1.A. Preparations to Address Recommendation

1.A.1. Final Plan for Follow-Up Report (4-14-2011)        

1.A.2. List of Committees and Members (6-1-2011)


1.B.1.a. Strategic Plan/Action Step Updates:

          01-25-2011 PRAC Minutes

05-10-2011 PRAC Minutes
PRIE Website-Strategic Plan Progress Tracking System

07-19-2011 Presentation to Board of Trustees


1.B.1.b. Integrated Planning Manual - Program Review Template/Timelines

10-12-10 PRAC Minutes (showing approval of Integrated Planning Manual)

Mini Program Review Template Revised
Full Program Review Template Revised
Revised Integrated Planning Manual (9-13-2011 approved by PRAC)

1.B.1.c. Integrated Planning Manual - Planning Process Timelines

Planning Cycle Chart
Revised Integrated Planning Manual (9-13-2011 approved by PRAC)

1.B.1.e. Technology Plan 2010-2016

Director of IT's Action Step Updates
Technology Committee Notes (1, 2, 3)

1.B.1.f. Computer Replacement Plan

Computer Replacement Plan Update of March 2011

Documentation of replacing computers with repurposed computers

1.B.1.h  Professional Development Plan

2011-12 Professional Development Plan and Priorities Revised (see updated version in right column)

1.B.2.a. Program Review Instructional Equipment Requests

05-25-2011 IEC Minutes
Instructional Equipment Recommendataion Final

1.B.2.b. Staffing Requests

Full-time Faculty Allocation Procedure
PRAC Recommendation Letter
and Accompanying Cost Analysis

Full-time Faculty Allocation Powerpoint

1.B.3.a. Distance Education Committee (DEC)

Distance Education Website

1.B.3.b. Student Learning Outcome Assessment Council (SLOAC)

Academic Senate SLO Wikispace - Best Practices

1.B.3.c. Program Review Committee

Program Reviews

Program Reviews 2009-2010

Program Reviews 2010-2011

Revised Program Review Committee's charge


1.B.4.a. Basic Skills Initiative Action Plan

Basic Skills Initiative Five-Year Action Plan

Basic Skills Initiative Five-Year Progress Report with Recommendations

1.B.4.b. Enrollment Management Planning

Course Offering Patterns Spring 2010

Course Offering Patterns by Dept. Spring 2010

Course Offering Patterns by Discipline Spring 2010

Summer Course Offering Patterns for 2009, 2010 and 2011

1.B.4.c. Student Access and Success Initiative

COM Matriculation Revitalization Spring 2011 (Workplan)

PRAC Recommendations' Letter 06-07-11 mentioning Student Success Initiative plus PRAC Recommendation Table

1.B.6.a. The Integrated Planning Manual's Revised Model

1.B.6.b. PRIE's survey results regarding processes

 

Planning - Overall Results
Planning - Comments
Planning - Survey Form
Program Review - Overall Results
Program Review - Comments
Program Review - Survey Form
SLOs - Overall Results
SLO's - Comments
SLO's - Survey Form
Summary of Planning, Program Review & SLO Result

1.B.6.c. Program Review Committee Minutes 05-18-2011

1.C. Analysis of Results Achieved to Date

Full-time Faculty:

PRAC Recommendation Letter and Cost Analysis re: full-time hires

Resource Allocation Shift:

PRAC Minutes 05-24-2011

PRAC Recommendation Letter and Cost Analysis re: full-time hires

Integrated Planning Manual Timeline

Timeline changes with Academic Planning-Integrated Planning Manual-chart

Enrollment Management

Chairs' meeting minutes 04-05-2011

Course Offering Reports:

Course Offering Patterns Spring 2010

Course Offering Patterns by Dept. Spring 2010

Course Offering Patterns by Discipline Spring 2010

Summer Course Offering Patterns for 2009, 2010 and 2011


Institutional Effectiveness

PRIE's survey results regarding processes:

 

Planning - Overall Results

Planning - Comments

Planning - Survey Form

Program Review - Overall Results

Program Review - Comments

Program Review - Survey Form

SLOs - Overall Results

SLO's - Comments

SLO's - Survey Form

Summary of Planning, Program Review & SLO Result

Program Review Template
Program Review Template (with revision)
The Integrated Planning Manual's Revised Model

Strategic Plan Action Steps

Presentation to Board of Trustees 07-19-2011 re progress on Strategic Plan Action Steps

Recommendation #1 Update regarding the Student Success Initiative and Financial Aid (10-14-2011)

Recommendation #1 Update regarding the Educational Planning Committee (10-25-2011)

 

Addt'l. Evidence:

1.B.1.h 2011 -12 Professional Development Plan and Priorities Revised (9-13-11)

Educational Planning Committee webpage

General Education Subcommittee Charge
General Education meeting minutes

Governance Digest: Governance in Action (October 2011)

Planning Resource Allocation Committee (PRAC) webpage (minutes & agendas)

Professional Development:

- Fall 2011 Flex Information:

Revised Integrated Planning Manual (9-13-2011 approved by PRAC)

Student Success Initiative Update

 

Recommendation 2: Student Learning Outcomes

2.A. Preparations to Address Recommendation

List of Committees and Members

2.B. College Wide/GE and Student Services Assessment Plan

2.B.1. College wide /General Education SLOs

Spring/Fall 2010:

List of core GE courses for each required area

Rubrics for each of the seven outcomes (COM Common Rubrics)
Academic Senate's Wiki--General Education SLOs

SLO Tracking Tool ( Tracking Tool for COM Common Rubrics)

Rotation of GE courses through SLO Assessment Process Template:
    -ART
    -Communication Studies/Transfer & Human Communications
    -Computer Science
    -Dance
    -Drama
    -English 2
    -Filmmaking
    -French
    -MASS Communication
    -Music
    -PE and Health
    -POLS1
    -POLS
    -Psychology
    -Screenwriting
    -Sociology
    -Spanish

Spring 2011 Flex--SLO (page 5)
Academic Calendar 2011-2012 with SLOs
GE Courses Identified in Schedule (page 92)

Flex Workshop:Using College wide SLOs to Develop Best Practices

     Roll Sheet 08-11-2011

2.B.2. Degree and Certificate SLOs

http://programreview/marin.edu/de/
Academic Senate's Wiki--Degree and Certificate SLOs

2.B.3. Course Level SLOs

Academic Senate's Wiki--Course Level SLOs

Course Level SLOs
Example: Math Course Level SLOs:
     
Math final exam form
      Math Course Level SLOs Results
and Percentage (9-6-2011)

2.B.4. Non-Instructional Program
          Student Services SLOs
         
Classified Senate Meeting--Student Services SLOs Update - 9-7-11 Agenda; 09-07-2011 Minutes

Recommendation #2 Update regarding Instructional SLOs (10-15-2011)


Recommendation #2 Update regarding Student Services' SLOs (10-27-2011)

 

Addt'l. Evidence:

COM Problem-Solving SLO Results (10-5-2011)

COM Scientific Reasoning SLO Results (10-5-2011)

COM Written Competency SLO Results (10-5-2011)

Student Services SLO Meeting Agenda 11-18-2011

Student Services SLO Updates to PRAC (9-13-2011)

Recommendation 3: Distance Education

3.A Preparations to Address Recommendation:

List of Other Participants and Committee Members

Communication (email April 2011) with contributors to report

Draft Follow-Up Report 05-16-2011

3.B.1.a. Online Resource Instructor:

Presentation by team from Santa Barbara Community College 04-01-2011

Academic Senate Distance Education Committee Charge

Academic Senate Minutes 01-27-2011

Online Learning Faculty Resource Instructor-Call for Application, Fall 2010

Online Learning Faculty Resource Instructor-Call for Application, Spring 2011

UDWC Memo re Online Faculty Resource Instructor Spring 2011

UDWC Memo re Online Faculty Resource Instructor Summer 2011

DE@COM

DE@COM 02-01-2010 Announcement of Online Learning Fac. Resource Person
Announcement re new distance ed tab in MYCOM portal

List of Completed Projects and Training: Spring 2010

List of Completed Projects and Training: Spring 2011

List of Completed Projects and Training: Summer 2011

3.B.1.b. Moodle Migration:

 

ASDE reccommendation for adoption of Moodle 10_11_11

Academic Senate approval re phases of Moodle Migration

Memo re Moodle training schedule

DE@COM: Beyond Blackboard (Moodle Announcement) (Sept.2010) and Moodle Migration (November 2010.)

DE@COM: Presenting Moodle (April 2011)

Final list of faculty for Moodle training spring 2011

Flyer from SBCC's Moodle presentation April 1, 2011

Echo Times article: Moodle Migration (April 7-25, 2011, Volume9, Issue 8

Flex Workshop Announcements: 

     August 2011 Flex Workshops At-a-Glance Calendar

     Moodle Intro - 08-10-2011

          Roll Sheet

     Getting Started with Moodle Hands On - 08-10-2011

          Roll Sheet

3.B.2.a. ADA Compliance

Flex Workshop on ADA, attendees and materials

3.B.2.b. Library

 

Introductory letters from John Erdmann, DE reference librarian, presentation materials linked to libary webpage, position description for full-time technical librarian to be hired fall 2011.

3.B.2.c. Webpage Infrastructure

CoM's DE Homepage
DE@COM Newsletter

CoM's Institutional Planning page with section on DE Information

3.B.2.d. Spring 2011 Actions

Board Policy 3720

Administrative Procedure 3720 Information Technology Use

Administrative Procedure 4105 Distance Education

Board Policy 5500 Standards of Conduct

Poster-size layout of MyCOM Portal page (also available in hard copy)
ACCJC Distance Education

DE online courses

3.B.2.e. Student Services

Tutoring and Learning Center
Institutional Research and Dev. Grant Proposal to develop DE counseling

3.B.3.a. Academic Senate Distance Education Committee

Academic Senate Distance Education Committee Charge

Academic Senate Minutes 01-27-11

Online Learning Faculty Resource Instructor-Call for Application, Fall 2010

Online Learning Faculty Resource Instructor-Call for Application, Spring 2011

UDWC Memo re Online Faculty Resource Instructor Spring 2011

UDWC Memo re Online Faculty Resource Instructor Summer 2011

DE@COM

DE@COM 02-01-2010 Announcement of Online Learning Fac. Resource Person

 

3.B.3.b. Student Success

Charts of DE Student Retention and Success fall 2005-fall 2010, fall-fall and spring- spring

3.C. Strategic Plan Action Step Update
          Strategic Objectives Update
(1.2.2., 1.2.3., and 1.2.4)
          Strategic Plan Action Step Progress

Recommendation #3 Update regarding Distance Education (10-28-2011)

 

Addt'l. Evidence:

3.B. Technology Mediated Learning and Distance Education Program Facilitator

3.B.2.b Library:

Email from John Erdmann, a COM librarian, that is an example of the kind of work the DE librarian is doing.

3.B.3.a. Academic Senate Distance Education Committee

Distance Education Committee (DEC) Recommendations to Academic Senate for Distance Education (DE) Courses (email)

Other:

Certificates

- Certificate of Completion: Teaching with Moodle, Fall 2010

- Certificate of Completion: More About Moodle, Fall 2010

- Remote Learner Certificate

- Chart of DESC use 2007-2010

D.E. Position

-Award Memo-Online Learning Faculty Resource Instructor Fall 2011

-DE Coordinator Position (10-20-2011) (Contact HR for questions)

 

-DE@COM Newsletter with Moodle training schedules

-DE Online List of 14 scheduled trainings

-Moodle Production Team Meetings:

08-26-2011 Meeting Summary

08-31-2011 Agenda

08-31-2011 Meeting Summary  

09-07-2011 Agenda

09-07-2011 Meeting Summary

09-14-2011 Agenda

09-14-2011 Meeting Summary

10-05-2011 Meeting Agenda

- Online Courses Student Tech Support (9-14-2011)

- President's Weekly Briefing 09-01-11

(Moodle Training Schedule)

-President's Weekly Briefings (Distance Education Updates)

Student Support:

-Distance Education Course Welcome Letter Email

-Distance Education Survey for Students Email

-EEIF Grant for the Moodle OWC

-EEIF Proposal

-Faculty Support Services (DE)

-Moodle FAQs for Students and Faculty

-Online Writing Center (OWC) Report Spring 11

- Online Writing Center (OWC)
Summer 2011/Moodle Pilot- End-of-Semester Report

-Student Support Services (DE)

Online Counseling:
-Go to the website (url below) and then click "Ask A Counselor":   http://www.marin.edu/counseling/

Recommendation 4: Research

4.A. Preparations to Address Recommendation
          College of Marin 2011: Who We Are Today!
          COM’s Data Dashboard
         
4.B.1.a. Background: Established Priorities
          Interview Webpage
          Research Priority
          Research Advisory Group Webpage

          Fact Book

4.B.1.b. Identified Data and Reports
         
PRIE Website: Institutional Research

4.B.2.a. PRIE Institutional Research Website
          PRIE Website: Institutional Research
          College Council Minutes 05-12-2011
          PRAC Minutes 05-10-2011
          Academic Senate Minutes 05-19-2011
          Classified Senate Minutes 06-01-2011
          President's Weekly Briefings

4.B.2.b. COM Fact Book
          Fact Book

4.B.2.c. Monthly Data Nugget
         
Monthly Data Nugget
         ARCC Report
         Classified Senate Minutes 04-20-2011
         College Council Minutes 05-12-2011
         Board of Trustees Minutes 05-17-2011
         Academic Senate Minutes 05-19-2011

4.B.2.d. COM Data Dashboard
         Data Dashboard secure website (login and pw required)
         Data Dashboard general information website
        Flex workshop (August 2011) Announcement
              
Roll Sheet

4.B.3. Utilization of Institutional Venues for Board Dialogue
         GRC communication
        
Surveys' results
         Mini Administrative Program Review (Under Program Review)
         Brief Chronology of Specific Resolutions: Utilization of Survey Results (page 4)
         Math Department Retreat
         President's Weekly Briefings: 4-05-2011; 03-28-2011
         Graduating Student Survey Results Fall 2010 (5-27-2011)
         Graduating Student Survey Results Spring 2011 (9-15-2011)

Recommendation #4 Update regarding Research

Addt'l. Evidence:

Data Dashboard Training Plan

Focus Group Plan

Focus Group Results:

   A. For Faculty Staff Survey

        Department Chairs Focus Group

        Classified Staff Focus Group

        Indian Valley Campus Focus Group

        Management Council Focus Group

        Operations Focus Group

        Student Services Focus Group
            - Email communication
            - Email communication

            - Email communication
            - Email communication 
            - Email communication

            

   B. For Student Survey

        Department Chairs

         Management Council

         Student Services

         Students (ASCOM)

             -Email communication to ASCOM

Data Dashboard Website
Data Dashboard Access Instruction:

- Data Dashboard -via Intranet

- Data Dashboard -via COM Network

Fact Book Website

Monthly Data Nugget Website

Research Advisory Group Website

 

Recommendation 5: Student Learning and Support Services

5.A. Preparations to Address Recommendation

        Meeting Minutes 05-05-11

5.B.1.b. Resolution - Library: IVC Day and Evening /Students        
        Email plus Memo of 06-23-2011 s re: establishing Library and Library Svcs. at IVC

        Job Description - Digital Services and Instructional Librarian

        Memo re: Friday IVC Library Coverage 08-29-2011

5.B.2. Academic Support Services

         Tutoring and Learning Center (TLC)
         IVC Campus Website
         COM Library News: Summer Session 2011

         Road to Success at IVC
         
Flyer re: Road to Success
        
Library Services Lab Results by Discipline-Fall 2010
         Library Services Lab Results Spring 2011

         Board Policy 4040 Library and Other Instructional Support Services

         Library Website

5.B.3. Student Support Services
          Student Support Services Schedule
          Office of Admissions and Records Website
          Student Services Website
          IVC Campus Website
          Road to Success at IVC
         
Flyer re: Road to Success
          Outreach: San Andreas High School Proposed Pathways Program
          Outreach: San Andreas Pathways Program Matrix
          Outreach: Email re San Andreas Pathways Program

5.C. Analysis of Results Achieved to Date
           IR&D grant proposal to develop online DE counseling

           Email plus Memo of 06-23-2011 s re: establishing Library and Library Svcs. at IVC
           See Meeting Minutes 05-05-11 under 5.A.

Recommendation #5 Update regarding Learning Support Services


Addt'l. Evidence:

-EEIF Grant

-IVC Library Materials' Orders
-Invoice from EBSCO for periodicals requested by IVC programs for the IVC library
-Invoice from Industrial Press for Machinery's Handbook
-Purchase Order for the Nursing and Allied Health Online Database (Proquest)
-Order Authorization (ProQuest)

-Online tutoring update evidence (9-27-11)

Recommendation #5 Update regarding Enrollment Services (10-11-2011)

Recommendation #5 Update regarding Counseling/Matriculation and Financial Aid (10-14-2011)

Addt'l. Evidence:

Online Counseling:
-Go to the website (below) and then click "Ask A Counselor":      http://www..marin.edu/counseling/

Student Services: Service Hours including KTD and IVC (10-27-2011)

For other student support-related evidence, please see the "Updates" column above under "Recommendation 3 - Student Support".

 

Recommendation 7: Facilities Plan

7.A. Preparations to Address Recommendation

List of responsible party names

7.B.1. Background-Revision of FPC Charge

Nick Chang Memo 10-27-2010

Revised FPC Charge

GRC Minutes 11-16-2010

GRC Minutes 12-14-2010

GRC Minutes 02-24-2011

College Council Minutes 03-10-2011

7.B.2. Committee Action

Educational Master Plan 2009-2019

Strategic Plan 2009-2012
Program Review Documentation

Chronology of Actions Taken to Address this Recommendation:

     Nick Chang Memo 10-27-2010

     FPC Meeting Minutes 11-01-2010

     FPC Meeting Minutes 12-15-2010

     FPC Meeting Minutes 02-14-2011

     FPC Meeting Minutes 03-14-2011

     Facilities Master Plan 2004

     FPC Meeting Minutes 04-25-2011

     FPC Meeting Minutes 05-09-2011

     BoT Minutes approving authorization to request proposals

     Request for Qualifications/Proposals

7.D.2. Proposed Action Steps

Measure C Bond Modernization Program Survey, survey results:

A Measure C Bond Modernization Program Survey Report May 2011

B Survey Instrument

C Overall Results-Comments

D Overall Results - Bar Graphs

E Fine Arts Bldg.

F IVC and Fine Arts

G New Main Bldg.

H P.E. Complex

I Science/Math

J TransTech Comments

K PE and TransTech - bar graphs

l Science and Math Overall

Tips from Planning and Research director to Modernization director for interpreting survey results

 

Recommendation #7 Update regarding the Facilities Plan (10-17-2011)

Addt'l. Evidence:

Invitation: New Academic Center Community Meeting Tuesday, August 16

Recommendation 8: Technology Plan

8.A. Preparations to Address Recommendation

List of Technology Planning Committee members

8.B. Resolution

List of Consultants

Technology Planning Committee Minutes 03-24-2011

Technology Planning Committee Minutes 04-28-2011

Request for Qualifications

Board Agenda Item 05-17-2011

Recommendation #8 Update regarding the Technology Plan (10-25-11)

Technology Planning Committee Agendas

-09-22-2011

-09-29-2011

Technology Planning Committee Minutes

-08-25-2011

-09-01-2011

-09-08-2011

-09-15-2011

-10-13-2011

-10-20-2011

Recommendation 9: The Board of Trustees

9.B.1. Board Policy/Administrative Procedure Revision Project

          Announcement of Board Policy/Administrative Procedure Revision Project

          Board Policy and Procedure Flow Charts

          Board Policy and Administrative Procedure Completion Tables

          Board of Trustees website

9.B.2. Actions Taken to Address Other Issues

          Board Retreat Minutes 01-28-2011

          Board Policy 2745 Self-Evaluation

          Board Self-Evaluation Cmttee. Notes 02-08-2011

          Board of Trustees Meeting Minutes 03-15-2011

          Zoomerang Survey Instrument

          Zoomerang Survey Results

          Board of Trustees Retreat Minutes 03-26-2011

          Board of Trustees Meeting Minutes 01-18-2011

          Board Minutes (Jan.-Aug. 2011) reflecting improvement:

Retreat Meeting Minutes 01-28-2011

Meeting Minutes 02-15-2011

Meeting Minutes 03-15-2011

Board Retreat Meeting Minutes 03-26-2011

Meeting Minutes 04-19-2011

Meeting Minutes 05-17-2011

Meeting Minutes 06-28-2011

Meeting Minutes 07-19-2011

Meeting Minutes 08-23-2011 

Recommendation #9 Update (10-18-2011) regarding rescheduling of Board Retreat

Addt'l. Evidence:

Board Meeting Schedule/Minutes

-Email announcing new BofT schedule including Nov. retreat

-Board of Trustees 2011 Meeting Schedule

- Meeting Minutes 09-20-2011

Board Policy/Administrative Procedure Revision Project

-Email 06-02-11 re: BP/AP Progress

-Board Policies and Administrative Procedures Revision Project - Status as of May 31, 2011

-Board Policy Revision Project Website (view the progress of the task force on the Policy Project)

-Matrix of ""Gold Book" Marin Board Policies/Procedures vs. new Policies/Procedures  with CCLC Numbering

 

 

 

Report Review  Process

 

Follow-Up Report update: Your role in the Follow-Up Report (8-15-2011)
Timeline and Review Process for the Follow-Up Report
Follow-Up Report posted on the Website for Community to review (8-22-2011)
ASCOM Student Feedback on Follow-Up Report (9-1-2011)
Classified Senate Meeting--Follow-Up Report (9-7-2011) Approval (9-7-2011)
Academic Senate Meeting--Follow-Up Report (9-8-2011) Approval (9-8-11)
President Briefing--ACCJC Team Visit (9-8-11)
PRAC Meeting--Follow-Up Report (9-13-2011)  Approval
College Council--Follow-Up Report (9-15-2011) Approval
Board Meeting--Follow-Up Report (9-20-2011) Approval

 

 

 

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Planning, Research and Institutional Effectiveness Web page
Content Responsible: Dr. Chialin Hsieh, Director of Planning, Research and Institutional Effectiveness, (415) 485-9545
Technical Contact: Barbara David, Administrative Assistant to Director, (415) 485-9570