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Strategic Objective 2.1

Develop a tool to systematically track student retention and success

Action Step

2.1.1: Definition of Measurement
2.1.2: Definition of Student Success
2.1.3: Data Dashboard


Strategic Objective Action Step 2.1.1: Definition of Measurements for Student Success

Develop measurable definitions of retention and success.


Strategic Objective Action Step 2.1.2: Definition of Student Success Validate the courses to be included in each pathway.

Division/Department Student Success Definition ( Interview deans, directors and department chairs on the definition and methods of measuring student success including pathway.) (August 2010)
Math (7/14/2010)
  • Students succeeded in one course and move to the next level course and succeeded.
  • Tracking cohort group: Math 85-->Math 95-->Math 101-->Math 103-->Transfer courses.
  • Various delivery models
  • Course completion and course success (earned grade of C or higher).
  • Possible survey students' opinion.
  • Possibly looking into placement results to study whether students were successful in their course based on placement.
  • Pathway is confirmed
PE/Athletics (7/15/2010)
  • Course retention
  • Course success
  • Persistence: one semester to next semester stays in school
  • Degree
  • Transfer
  • Pathway is confirmed
  • Tracking SAASP
Learning Resources (7/21/2010)
  • Advising
  • Basic skills
  • Transfer
  • Cohort group:
    English: ENG 92-->ENG 98 -->ENG 120 -->ENG 150
    Math: Math 95-->Math101-->Math103-->Transfer courses
  • Race
  • Course success
  • Course retention
  • Persistence rate (improvement rate) in sequence
ESL Non Credit (8/2/2010)
  • Possible survey student opinions: related self confidence, social aspects, job status, etc.
  • Placement vs course
  • Cohort course repetition
  • Numbers of hours
  • Drop
  • Course retention
  • ESL non credit: 10-->20-->25-->30-->35-->40  -->
  • ESL credit: 50-->60-->70-->80-->98SL-->120SL
    (-ENG 62-->92-->98 | -->120-->150-->151)
Academic Senate (8/2/2010) Students Success:
  • Transfer/ Degrees
  • Job skills (job status, better job, etc.)
  • Achievement of student goals
  • Successful counseling support

Faculty Success:

  • Faculty collaboration and focus on student learning (inter-discipline and intra-discipline)
  • Utilizes SLO best practices based on research
  • Focus on improvement not evaluation
Student Development and Student Services (8/5/2010)
  • Student's definition and goal of success
  • Degree and Certificates
  • Retention
  • Persistence (sequence courses)
  • Collaboration among divisions/departments to serve students
Academic Services and Articulation (8/5/2010)
  • Produce a schedule to fulfill students' goals in timely manner at the same time to ensure student access to their courses.
  • Articulation transfer from COM--> 4-year college
  • Major
Math and Sciences (8/5/2010)
  • Meet students' academic goals
  • Course success
  • Exit interview: after students not coming back to class, try to understand why?
  • Randomly check on student's progress making toward their goals
  • Make sure we heard the voices from students
  • Awareness of the context and limitation on the measures of student success and student transfer
Arts and Humanities (8/9/2010)
  • Completion of degree or transfer
  • Course success
  • Course persistence (one course to another course in sequence)
  • Course retention
  • Compare with state average
  • Study delivery models: (a) face to face; (b) self pace; (c) online course; (d) video course, to ensure we create the best model to meet student' goals and purpose.
Health Sciences (8/12/2010)
  • Cohort tracking NE135 to NE 225 within 2 years, by gender, race, age
  • Criteria and definitions are based on Accreditation Standards
  • Completion of the program
  • Graduation rate
  • Attrition rate
  • National Licensing Exam pass rate (NCLEXRN)
  • Course success rate
  • Course satisfaction
  • Program satisfaction
  • Job placement
  • Satisfaction from graduates and employers
English (8/12/2010)
  • Course retention
  • Course success
  • Student Learning Outcomes
  • Instructor overall evaluation: student progress
  • Student's goal
  • Student confidence vs competencies
  • Feedback from graduates
ESL Credit/College Skills (8/20/2010)
  • English Skills (GED Prep): ENG 62 (under 8th grade reading) to ENG 92 (pre College Level) to ENG 100 (College Level)
    • Course retention rate
    • orientation/Counseling
    • Persistence rate within College Skills and in College
    • Provide supports: including counseling, financial aids and tutoring center
  • ESL Credit (ESL 50, 60, 70, 80)
    • More motivated, residence
    • Language=money; better language, better jobs; learning = language
    • Retention
    • Confidence
    • Persistence: ESL (ENG92), College level
    • Accessing student services (reaching out): counselor and financial aids
  • Non Credit ESL (ESL 10, 20, 30, 49; Credit ESL 50, 60, 70. 80; ENG 98, 120)
    • Free/No cost
    • Open entry
    • No grade
    • Promotion test
    • Level (ability)
    • Cost
    • No document/residence approval
Communications and Speech (8/31/2010)
  • Degree/Certificates
  • Course Success rate
  • Course Retention rate
  • Student Goals: defined student success based on if students reach their student goals
  • Reassess their goal: self assessment
  • Cohort students: Connected to extra curricular
  • Learning community:
    • Absent rates
    • Retention rates
    • Enrollment
    • Attendance rate: taking attendance weekly
    • Enjoy the class is very important
Admission (8/31/2010)
  • Student's definition of student success, accomplish their goals or not: ask students
  • Good citizens
Student Services (8/31/2010)
  • Student meeting their educational's goal
Career Education (9/20/2010)
  • Tracking skill certifications (<18 units)
  • Achievement Certifications (=> 18 units)
  • Get a job
  • Get raise
  • Transfer
Community Education (9/25/2010)
  • Opportunity for students to know and come to the college
  • Culture enrichment
  • Life long learning
  • Create positive relationship with students
  • Serving the community as a whole
  • Measures: Enrollment and revenue; needs vs. wants
  • Community education provides courses that were de-funded to serve the specific population
  • Satisfaction from students
Life Science (10/11/2010)
  • Take advantage of college resources (tutoring, networking with students, financial aids, etc.)
  • Meet the Student Learning Outcomes
  • Learn critical thinking skills
  • interact/network/student group/group projects for their courses
  • Connection among classes/disciplines
  • Skills from lower levels support their majors, understand this concept
  • Surveys, focused group
  • Job
  • Degree/continue
  • After Marin: Contributing to the society, applying critical skills to support their decisions (valid decision)
  • Transfer/job
  • receive degree/certificates
  • persistent
  • cohort
  • course success
  • course retention
BIS/CIS (10/14/2010)
  • Transfer
  • Degree
  • Career
  • Job
  • Certificates
  • Making difference in people's life
  • Skill certificates
  • Graduation follow-up survey
  • Course Retention
  • Course Success
  • Persistence
Physical Sciences  

Fine Arts

Performing Arts  

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Strategic Objective Action Step 2.1.3: Data Dashboard Use the decisions regarding data elements reached in Action Step 2.1.1 to develop an IT-based tracking system that evaluates retention and success by section, course, program pathway, and student demographics.

ARGOS Development Team approved by the Cabinet to move forward (8/9/2010).
Power point

Members: Melody Creel, Ron Walashek, Dong Nguyen, Devon Kinka, Chialin Hsieh, (Kathleen Kirkpatrick)
Advisors: Marshall Northcott, Cari Torres, Nick Chang

Communicate closely with Academic Senate, Program Review Committee, and Dean/Chairs

Draft Summary of Student Success from Chairs, Directors, and Dean:

  • 1. Enrollment (not about student success but it is an important element)
  • 2. Student Course Retention
  • 3. Student Course Success
  • 4. Pathway
  • 5. Cohort (Course sequences)  (Course improvement rate)
  • 6. WSCH/FTE
  • 7. Persistence Rate
  • 8. Degree/Certificate
  • Age, race, and gender, ...

Change "Student Success" to "Student Achievement"

8/19/2010 ADT meeting Agenda and Minutes
8/26/2010 ADT meeting Agenda and Minutes
9/2/2010 ADT meeting Agenda and Minutes
9/9/2010 ADT meeting Agenda

10/8/2010 Preliminary Dashboard

11/1/2010 Dashboard Development Pilot Plan (Draft)

11/23/2010 Research Priorities (Draft)

12/20/2010 Dashboard Completion: (a) Email; (b) List; (c) Time Task Tracking

1/20/2011 Dashboard Development Pilot Plan Revised

1/20/2011 Instruction to login to Dashboard

1/21/2011 Conversation Dashboard powerpoint

1/27/2011 List of COM Staff Testing Dashboard - Spring 2011

3/30/2011 Dashboard members check in

Needs and Dialogue

4/13/2011 Sample Modules to generate information from Dashboard

May 2011 through June 2011 Find tune the functions in Dashboard

7/6/2011 Logistic of access to Dashboard

-Does staff have to have ARGOS installed into their computer in order to access Dashboard?

-How about old computer on campus? Do they have the capacity to run Dashboard?

-Can staff/faculty access Dashboard in the computer lab? or do they have to use "staff computer" with hard wired only? can they access Dashboard using "student" computer?

-Can staff/faculty access Dashboard using their own labtop?

-Dashboard icon will be under PRIE, under Research, and have its own logo (CoM Data Dashboard?)

-What are the limitations fo Dashboard access? (a) waiting time to execute the results, (b) cannot access from home, (c) .... based on the answers from the above questions, we need to list them in here.

7/12/2011 Dashboard Training for Director and Deans

8/1/2011 Dashboard launch to all faculty, staff, and administrators (employees have access to Dashboard)

Fall 2011 Training will start based on VPSL and Dean's suggestions.

Data Dashboard Training Plan

8/11/2011 Flex Training

August Flex Workshop--related to Data Dashboard, Using Data for Support Student Learning, Distance Education (Moodle), Using SLOs to develop Best Practices, and Convocation (Accreditation Updates)

9/29/2011 Presentation on COM Data Dashboard at the 3CBG Conference 2011 at Walnut Creek, CA.

Power point

10/4/2011 Dashboard Training for Department Chairs

Power Point

01/11/2012 and 01/12/2012 Dashboard Training (offered college wide)

Power Point


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