Instructors Quick Reference Guide to DSPS
Disabled Students Program and Services (DSPS) provides accommodations in compliance with the ADA (American with Disabilities Act), Section 504 and Title II and V.
Want to know more about faculty responsibilities and how to make your classes more accessible? DSPS provides instructional workshops for faculty and staff at various times throughout the year. Click here to learn more about faculty responsibilities and rights.
Eligibility and Services
After an initial assessment meeting with a DSPS counselor, a student with a verified disability may be eligible for specific accommodations while school is in session. A few of the most common accommodations we provide are listed below.
In-class Aide assistance (for safety or health purposes only)
Testing services (using scribes, readers, laptops, CC-TVs, enlarged print and Braille)
Equipment loan (tape and audio recorders, hearing devices, bookstands, inflatable back-pillows, etc.)
Adaptable furniture (special chairs and tables)
ASL (American Sign Language) interpreting services for the Deaf
Accommodations can only be designated by a DSPS counselor and will only be given to individuals, based on the nature of their (verified) disability. These verifications are usually given to students by their doctor, psychologist, psychiatrist or otherwise authorized specialist.
Testing services are provided in our offices, after the counselor has determined that the student's needs cannot be met in the classroom or at the Assessment and Testing Center. DSPS testing facilities are very limited; therefore, students only test at DSPS when all other options/possibilities to be tested under normal conditions have been excluded. The DSPS testing office follows the same guidelines, procedures and policies as College of Marin's Assessment and Testing Center (copies of "DSPS Guidelines for Testing Services" can be obtained by contacting our offices).
All tests for DSPS students can be dropped off at the DSPS main office (located at DS101) or sent via Internal campus mail to "DSPS- Att. Xenia." Alternate arrangements can include sending tests as e-mail attachments or arranging to have the tests picked up. This can be arranged by contacting the technician ahead of time. Completed tests will be returned to the instructor's mailbox (unless otherwise specified).
Click here for DSPS Examination Guidelines
At times, DSPS might ask for an instructor's help or direct involvement (e.g., wearing microphones and transmitters for sound amplification for hearing devices), or an instructor may be requested to make a notetaker recruitment announcement for a student requiring a notetaker. Notification of any of the above circumstances, involving instructors, will be carried out via e-mail, telephone (school office/department extension) or as a letter in the instructor's box (in the mailroom).
Faculty and instructional staff have a responsibility to assist in providing equal access to education by following these simple guidelines:
Provide written and/or verbal notification that accommodations for students with disabilities are available by
- Announcing during the first class session that accommodations are available for eligible students with disabilities through DSPS;
- Appending the following statement to any course syllabi currently in use:
Students with Documented Disabilities:
Students who may need an accommodation based on the impact of a disability must initiate the request with Disabled Students Programs and Services. DSPS staff will evaluate the request with required documentation, recommend reasonable accommodations, and prepare an Accommodation Letter for faculty and instructional staff for the current semester. Students should contact DSPS as soon as possible since advance notice is needed to coordinate accommodations. The main office for DSPS is located on the Kentfield campus in the Learning Resources Center, LC 115. The operating hours are Monday, Tuesday, Wednesday - 8:30 a.m. to 4:30 p.m.; Thursday – 8:30 a.m. to 7 p.m.; Friday – 9:45 a.m. to 4:30 p.m. Call us at 415.485.9406 or email at email@example.com for more information.
- Please refer students with questions about accommodations to DSPS. All arrangements for accommodations must be approved through DSPS.
- Please protect student privacy and confidentiality by treating all disability-related information as confidential. Although faculty do not have the right to ask about the nature of the disability, if students choose to disclose their disability, this information should be treated confidentially.
- If possible, please make any and all syllabi, textbooks, course materials, outside and online resource links available in a timely manner. Converting print materials to alternate media for students who are entitled to use this reasonable accommodation is both labor and time intensive. For textbook material, please provide the following information upon request: Title, Author(s), ISBN, Edition and if another edition is acceptable.
Faculty and instructors retain the right to request verification of a student’s eligibility for reasonable accommodations in the form of an Accommodation Letter prepared by DSPS staff and delivered in a timely manner either in person or through e-mail.
If a student does not request accommodations and provide an Accommodation Letter from DSPS, faculty are not obligated to provide accommodations. DSPS will determine disability documentation and eligibility for appropriate accommodations; consequently, faculty should not solicit nor review a student’s documentation or seek to arrange accommodations directly with the student.
Disabled Students Programs and Services Website